Executive Support Specialist

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Upper Great Lakes Family Health Center is seeking an Executive Support Specialist to play a key role in ensuring smooth governance and executive operations.

• Support HRSA compliance by maintaining the organizational compliance system on a monthly basis and coordinating updates in external systems.
• Maintain corporate bylaws and key corporate documents, ensuring organizational contracts and policies are current and properly stored.
• Create executive-ready correspondence, workflow documents, dashboards, spreadsheets, operational tools, and reports to support decision-making.
• Process Board of Directors applications, coordinate Board orientations, and manage board training materials.
• Provide direct administrative support to the CEO, CFO, COO, and Board of Directors, including scheduling, meeting coordination, agenda preparation, and minute taking.
• Coordinate conference and training logistics, including travel arrangements and registrations for executive leadership and Board members.
• Oversee incoming and outgoing mail and process and deposit incoming checks in accordance with organizational banking procedures.
• Participate in virtual and on-site meetings, providing professional input, tracking action items, and serving on committees as needed.
• Support special projects and other duties as assigned to advance organizational goals.

• Associate degree in business or equivalent experience.
• Strong proficiency in Microsoft Office Suite and Adobe Acrobat.
• Excellent communication skills—both written and verbal.
• Ability to prioritize, organize, and adapt to changing needs.
• Professionalism and tact in all interactions.

You’ll be part of a mission-driven team dedicated to improving health outcomes in our community. We offer a collaborative environment, opportunities for professional growth, and the chance to make a meaningful impact.

Executive

Full-time

Administrative

Medical Practices