MHS Student Services​/Guidance Office Secretary

RIVER VALLEY SCHOOL DISTRICT

INTERNAL/EXTERNAL POSTING

Position:
Middle High School Student Services / Guidance Office Secretary (Annual – 220 days)

Starting Wage:
Compensation will be based on experience and qualifications in alignment with the Support Staff Handbook, Secretary - Level 3 Pay Schedule

Location:

River Valley Middle High School

Reports To:

MHS Principal

• Has a high school diploma and at least one year of related experience and/or training in similar position
• Has excellent grammar, spelling, and word processing skills to compose routine correspondence
• Is able to read, write, and solve simple mathematical problems
• Demonstrates good work ethic and high standards for work performance
• Has excellent interpersonal skills and a cooperative attitude
• Has ability to understand written and oral instructions
• Has ability to maintain strict confidentiality and understands the effects it has on others
• Is able to prioritize and efficiently manage a variety of simultaneous office tasks/activities
• Is professional, exercises tact, and responds well under pressure
• Has ability to problem solve, make decisions, and take responsibility for own decisions
• Has experience working with office machines and doing routine office procedures, i.e., filing, sorting mail, running copies, etc.
• Has experience using Microsoft Office software, i.e., Word, Excel, and PowerPoint; and experience using the Internet and sending/receiving e-mail messages
• Is willing to take additional training or classes to improve job skills
• Is willing to work evening and flexible hours if needed

• Has experience with desktop publishing
• Has experience developing and maintaining student files
• Has experience working with student headcount data
• Has some college and/or post high school training in similar position

• 1.Serves as the secretary to the middle/high school counseling staff.
• 2.Assists with compiling, processing, filing, and completing the necessary reports required by the Student Services Office in a timely manner.
• 3.Maintains and transmits the necessary immunization records to the appropriate health officials.
• 4.Organizes, processes, maintains, and inputs all pertinent data into the computerized student management system, i.e., student enrollment information, demographic data, class changes, in cooperation with the counseling staff and administration.
• 5.Assists with the enrollment of new and returning students.
• 6.Prepares the necessary materials and generates labels for mailings as requested.
• 7.Prepares materials and information needed for parent-teacher conferences.
• 8.Processes teacher grades, produces deficiency notices, and prepares staff communication for the distribution of student report cards as directed by the administration.
• 9.Inventories, orders, and receives materials and office supplies as needed.
• 10.Places or answers telephone calls, responds to routine questions, provides or takes accurate messages, and routes calls to appropriate persons.
• 11.Assists counseling staff and administration with the mailing of college applications and requests for transcripts.
• 12.Opens, screens, and routes all mail including maintaining an organized system for filing and processing incoming and outgoing correspondence for counseling staff.
• 13.Maintains a schedule of appointments and meetings and makes arrangements for such meetings as needed.
• 14.Types memorandums, letters, complex documents and correspondence; and distributes information to staff and community as directed.
• 15.Establishes and maintains appropriate, confidential student records/files.
• 16.Prepares the Building’s Annual Education Report under the direction of the Building Principal.
• 17.Performs other temporary or regular duties as assigned by the Building Principal…