Office Administrative Assistant

Progressive family owned dairy, crop farming and farm equipment dealership operations seek qualified candidate to assist with reception, administrative and bookkeeping support duties. Ideal candidate has a positive attitude and strong attention to detail, is organized, flexible, energetic and self-motivated.

The Office Assistant Position is responsible for handling office reception functions, and providing administrative and bookkeeping support to the Business Office in a professional and efficient manner.

• Microsoft Office experience - especially Word, Excel and Outlook
• Strong written and verbal communication skills
• Effective organizational skills and is detail oriented
• Self-motivated
• Honest and trustworthy
• Ability to work well with others
• Bilingual is a plus
• Driver's license required

• Greeting, welcoming, directing and announcing all visitors appropriately
• Screen and provide information in response to telephone calls, responding independently when possible
• Receiving and sorting daily mail and deliveries
• Maintain security by following visitor protocols and controlling access

• Coordinate both incoming and outgoing mail and shipments
• Maintain the general filing system
• Maintain an adequate inventory of office and cleaning supplies
• Provide word-processing and secretarial support
• Maintain schedules and calendars of office space
• Reconciling of delivery receipts and scale tickets with invoices
• Entry of Accounts Payable in Quick Books
• Maintain entries to tracking spreadsheets of key business accounts
• Assist in payroll processing
• Assist with basic scale house operations

• Assist in the paperwork for applicants and new hires

• Assist with light housekeeping of office areas
• Help enter dairy records as needed
• Other duties as assigned

The Office Assistant Position will answer directly to the Owners and the Office Manager. The Office Assistant Position will also maintain communication with farm managers and other employees.

The Office Assistant Position is a full time position. The normal hours for this position are 8 hours per day during the hours of 8:30 am to 5:00 pm, Monday through Friday.

Wages will be determined based on experience and qualifications.