Project Coordinator

The Project Coordinator supports Project Managers in the execution of customer projects within an Automation & Tooling Integration business specializing in Automotive Body-In-White (BIW) tooling for major Automotive OEMs.

This entry-level role assists in coordinating project activities, maintaining documentation, and ensuring effective communication between internal teams and customers. The Project Coordinator plays a key role in tracking schedules, budgets, and deliverables, contributing to the successful delivery of automation and tooling projects within established timelines and scope.

• Assist in reviewing contracts, quotes, purchase orders, and specifications under the guidance of the Project Manager.
• Maintain organized job files (e.g., emails, meeting minutes, buy-off forms) in accordance with the company's folder structure using project management tools and databases.
• Update and track project documentation, including open issues matrices and customer correspondence.

• Support the creation and maintenance of project schedules using Microsoft Project, ensuring alignment with the master timeline set by the Project Manager.
• Monitor schedule milestones and assist in communicating updates or delays to the project team and customers as directed.

• Facilitate communication between Project Managers, internal departments (e.g., Design, Controls
• Engineering, Manufacturing), and OEM customers.
• Assist in preparing materials for customer visits, progress reviews, and design meetings, including taking notes and distributing meeting minutes.
• Coordinate the transfer of information and materials between customers and internal teams as needed.

• Input and track project costing data in the company's ERP/database system under the supervision of the Project Manager.
• Assist in monitoring weekly progress against budgets and preparing reports for review.
• Support the management of engineering change notices (ECNs) by organizing documentation and tracking approvals. Safety, Quality, and Continuous Improvement
• Adhere to safety and environmental regulations, reporting concerns to the Project Manager.
• Participate in the company's Quality System and continuous improvement efforts, ensuring compliance with automotive industry standards (e.g., IATF 16949).

• Perform administrative tasks such as scheduling meetings, preparing presentations, and maintaining project records.
• Assist with other project-related tasks as assigned by the Project Manager to support overall team objectives.

• Associate's degree in Engineering, Business Administration, Project Management, or a related field; or 1-3 years of equivalent experience in a project support role within the automotive industry.
• Required:
  
  Exposure to automotive project management (e.g., internships, co-op programs, or entry-level roles).
• Preferred:
  Experience with Body-In-White (BIW) tooling projects for Automotive OEMs.