Financial Manager, Seniors

Job Details Job Location
: 1175 GATES AVENUE - BROOKLYN, NY Position Type
:
Full Time Education Level
:
High School Salary Range
: $80000.00 - $85000.00 Salary Travel Percentage
:
None Job Shift
:
Day Shift Job Category
:
Nonprofit - Social Services

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Financial Manager will provide direction and leadership overseeing the day-to-day financial functions of our RB Seniors division. They will serve as the liaison to RB’s Administrative Departments including but not limited to Finance & Accounting, Accounts Payable, Receivables, and Payroll. In addition, the Financial Manager will track the financial performance for all government funded contracts and fundraising activities. Other duties and responsibilities include:

• Design effective budget models for the Seniors division;
• Work with Director of Operations to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities;
• Maintain records of grants information including but not limited to budgets, work-scope and programmatic reports for auditing purposes;
• Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis;
• Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors;
• Present annual budgets to finance department;
• Perform on-going forecasting to ensure grants are maximized;
• Review budgets to ensure compliance with contractual and legal regulations;
• Coordinate requests to funder for approval to purchase equipment and one-time costs as applicable;
• Conduct periodic review of liability insurance spreadsheets;
• Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years;
• Prepare & track request on all purchases;
• Review accounting software to ensure program invoices are approved in a timely manner to the Accounts Payable department;
• Assist with communication to vendors regarding payments and concerns on accounts;
• Review capital vouchers sent to funding agencies to ensure accuracy;
• Identify ledger inaccuracies and prepare journals to effect change;
• Review monthly cost allocations to ensure accuracy to that all cost are allocated correctly and review unbilled items to ensure timely approval and proper allocation prior to payroll cut-off date;

• Attend monthly financial meeting with the Finance department to coordinate with fiscal staff and report back to Director of Operations and VP;
• Work with Division Directors to secure appropriate backup source documentation to substantiate invoices and claims;
• Ensure payroll reports are reviewed and corrections returned to the Payroll Department in a timely manner;
• Coordinate back-up as needed for and prepare journal entries for corrections to payroll certifications and retroactive allocations;
• Recommend spending improvements that increase profits;
• Process PAFs (Performance Action Forms) for staff as needed;
• Work with Rise Boro HR team on recruitment and hiring of staff in compliance with agency, contractual and other regulatory agencies policies and procedures, including but not limited to submission of job requisitions.

• Maintain necessary files for audits;
• Maintains confidentiality at all times;
• Other duties as required by the organization.

• Provide leadership and direction to the bookkeeping staff to ensure the delivery of high performance, acting as an enthusiastic, positive and motivated coach;
• Ensure that staff understand and are knowledgeable on all program budgets not just their assigned programs, so that coverage is available at all times;
• Taking full responsibility for the performance management of the team to ensure that quality and deadlines are achieved and maintained and that any issues are managed in line with Rise Boro policies, procedures and guidelines;
• Coordinate training programs for new staff and identify training needs for current staff;
• Communicate on a daily basis with direct reports to ensure all deadlines and objectives are…