Recruitment Coordinator

Join Our Team and Help Build the Workforce That Serves Pleasanton

The City of Pleasanton is seeking a detail-oriented, creative, and people-centered Human Resources Coordinator (Recruitment) to join our Human Resources team. This role is ideal for someone who enjoys juggling details and thinking creatively about how to attract great talent to public service. As our HR Coordinator focused on recruitment, you’ll play a critical role in supporting and executing the City’s hiring processes—from crafting job announcements and conducting outreach to sourcing candidates and coordinating assessments, and supporting candidates through a positive and transparent recruitment experience.

You’ll work with a high degree of independence while also being part of a collaborative HR team that values initiative, humor, and doing meaningful work well. If you’re energized by helping people find jobs that matter, enjoy improving processes, and want to have fun while doing serious work, we’d love to meet you.

• Creative and innovative in thinking about recruitment outreach, advertising, and candidate engagement
• Exceptionally detail-oriented, with a strong commitment to accuracy and follow-through
• Comfortable working independently, managing multiple recruitments and deadlines with confidence
• Customer-focused, providing responsive, respectful service to candidates, hiring managers, and colleagues
• Grounded in public service values, with an understanding of fairness, transparency, and integrity in hiring
• Passionate about integrating diversity, equity, inclusion, and belonging throughout the recruitment and onboarding processes
• A self-starter who takes initiative and looks for ways to improve processes
• Team-oriented, collaborative, and supportive of shared goals
• Someone who enjoys their work and contributes positively to a fun, professional team culture

• Coordinate and administer recruitments from posting through appointment, ensuring a fair and compliant process
• Prepare job announcements and recruitment materials for print and online advertising
• Research and identify effective recruitment outreach methods and advertising sources
• Review applications to determine minimum qualifications
• Serve as a primary point of contact for candidates, responding to inquiries with professionalism and care
• Coordinate, schedule, and proctor interview panels and other assessments
• Prepare testing materials, rating sheets, and interview packets
• Orient interview panelists and support the wrap-up and scoring process
• Ensure the integrity, confidentiality, and consistency of the recruitment process
• Coordinate background investigations and pre-employment physicals
• Prepare eligibility lists, appointment letters, and recruitment-related correspondence
• Track recruitment activity and prepare regular status updates for HR leadership
• Coordinate executive recruitments with contracted professional recruitment firms

• Purpose-Driven Work: Your efforts directly support the people who serve the Pleasanton community
• Meaningful Responsibility: Manage recruitments with real ownership and impact
• Supportive Team Culture: Join a collaborative HR team that values trust, initiative, and a sense of humor
• Variety: No two recruitments are the same—this role keeps you engaged and learning
• Public Service Mission: Be part of an organization committed to fairness, transparency, and excellence

• Managing multiple recruitments with competing timelines and priorities
• Balancing precision and deadlines in a fast-paced environment
• Supporting candidates and hiring managers through complex or high-volume recruitments
• Navigating public-sector rules and procedures with consistency and professionalism

• Experience supporting recruitment or human resources functions
• Strong organizational and communication skills
• Sound judgment and discretion when handling confidential information
• The ability to explain processes clearly and calmly to a wide range of people
• A proactive mindset and willingness to jump in where needed

• Comprehensive Medical, Dental,…