Payroll Specialist

We are seeking a Benefits and Payroll Specialist to join the EPIC Fitness Group team. Epic Fitness Group operates 69 Planet Fitness franchise locations in Michigan, Northern Ohio and Illinois. As a member of the corporate staff, you will experience a very collaborative environment, working in our Northville office, at least 3 days per week, with our hybrid work schedule.

Benefits include a 401(k) with generous employer match, profit sharing, medical, dental and vision insurance and a FREE Black Card membership to the clubs.

About the Role The Benefits and Payroll Specialist is a key member of the Human Resources team and serves as a subject matter expert and primary point of contact for payroll taxes, benefits compliance, and employee inquiries. This role partners closely with internal stakeholders and external vendors to deliver best-in-class HR operations, and is cross-trained to support multi-state payroll processing and 401(k) plan management.

This individual will also contribute to special projects, auditing, reporting, and HR initiatives, on a regular basis.

Essential Job Functions & Responsibilities Payroll Processing & Compliance Serve as backup to process payroll accurately and on schedule

Partner with HR Systems and Payroll Specialist to drive HRIS enhancements and efficiencies

Validate accuracy of all payrolls prior to submission

Proactively manage multi-state payroll tax processing, including tax account setup, SUTA rate management, and timely upload of tax rate notices in HRISStay current on existing and new payroll tax legislation and changing laws

Lead and perform audits of payroll and employment tax data Manage resolution of tax matters with HRIS, States, Localities, and Federal entities

Monitor HRIS Tax Center for Notices and bring them to resolution

Serve as the primary contact for all payroll tax matters

Complete BLS monthly voluntary payroll reporting (including 12th-of-month) and quarterly multi-worksite wage reporting

Monitor and report on employee hours and status on a bi-monthly basis

Serve as backup for PTO loads and accruals; anticipated to take full ownership in the future

Process PAFs including pay changes, status changes, promotions, demotions, and transfers
401(k) Plan Administration Serve as backup and validator to HR Systems and Payroll Specialist for the organization's 401(k) plan, including deferral and loan processing

Benefits Administration Lead benefits administration including new hire enrollment and qualifying life events

Manage all aspects of annual benefit open enrollment in conjunction with benefit broker and insurance carriers; assist with plan design and premium determinations

Generate reports, conduct audits, and ensure accuracy of all benefits enrollments, eligibility, and carrier billing

Lead benefits education and communications for all employees

Manage COBRA, ACA, and benefits administration setup and maintenance within HRISComplete ACA annual filings (1095-C and 1094-C) for applicable entities

Manage ACA checklist and annual reporting requirements in Paycom Monitor part-time to full-time status transitions for benefits eligibility

Review and respond to National Medical Support Order (NMSO) notices

Manage employee benefits deductions and payment plans

Oversee file feed setup through HRIS and conduct regular carrier discrepancy reporting

Ensure compliance with ERISA requirements and maintain plan documentation

Reconcile insurance invoices monthly and prepare Excel files for Accounting Create and manage data sets for benefits reporting and analysis

Resolve employee questions by interpreting benefit policies and working with Benefits broker/administrator

Ensure compliance with the Affordable Care Act and other applicable state and federal benefit laws Strategy, Vendor Management & Employee Support Research and analyze internal/external data relating to benefit plan elements, including market trends and benchmarks

Lead annual benefits strategy including renewals, vendor management, and cost optimization

Develop and deliver clear, compelling communications for benefits and 401(k) programs

Create training, communications, and process documents to promote knowledge of benefits and 401(k) plan Manage broker and vendor relationships as the primary liaison for benefits partners

Serve as primary responder for the Ask Here employee HR inquiry platform

Implement cost containment strategies and employee education on benefit plans

Collaborate with the broader HR team on special projects, initiatives, and…