Events Coordinator

Join to apply for the Advancement and Events Coordinator role at Archdiocese of Detroit

Position Title: Advancement and Events Coordinator

Location: St. Hugo of the Hills Catholic Church and School, Bloomfield Hills, MI (On‑Site)

Hours: Hours vary – 11 months

Immediate Supervisor: School Principal

Benefits:

• 80% employer‑paid Health Insurance
• Paid Time Off
• Professional Development
• Employee Wellness Program
• STD, LTD, Life Insurance 2x Salary
• Pension, 403(b), 403(b) Roth

Position Summary: The Director of Advancement is a key member of the St. Hugo of the Hill’s leadership team, responsible for advancing the mission and long‑term sustainability of the school. This role leads all Advancement and PTG fundraising, marketing, and communications initiatives, working closely with the Principal, Parish Leadership, and Advancement Committees to promote a strong culture within the St. Hugo community.

This role is highly hands‑on and deeply involved in planning events.

• Build and maintain meaningful relationships with donors, alumni, parents, parishioners, and community partners.
• Manage all donor recognition, stewardship, and acknowledgment activities.
• Collaborate with the parish business office on accurate gift processing, reporting, and donor records.
• Create and distribute the Annual Report.
• Maintain the donor database (Little Green Light) and ensure compliance with Archdiocesan policies.
• Produce contribution statements and provide to the Finance Department to distribute.
• Generate reports on giving trends to inform strategic decisions.
• Oversee project‑based fundraising from solicitation through completion and donor reporting.

• Oversee all marketing, branding, and public relations efforts to support the mission and community engagement.
• Create content for newsletters, publications, websites, and social media to ensure consistent, mission‑driven messaging (Instagram, Facebook, etc).
• Collaborate with the admissions team to create storytelling and outreach campaigns that attract and retain families.
• Produce and distribute monthly Viking Mail Advancement Report highlighting donor impact, events, and recognition.
• Mail annual Christmas cards from the Office of Advancement every December.

• Plan and execute major fundraising and community events (e.g., Auction, Day of Giving, Mothers’ Spring Social, Viking Games).
• Support the Principal and Pastor in outreach to families, parishioners, and community stakeholders.
• Manage event budgets, sponsor ships, and post‑event reporting; consult with the Director of Finance (purchases over $2,000 require approval from pastor).
• Manage the Click Bid platform for crowdfunding.

• Advise the Principal on advancement initiatives and strategic fundraising opportunities.
• Lead the Advancement Event Committees (5) and parent volunteers toward fundraising and engagement goals.
• Evaluate advancement programs and recommend improvements based on data and outcomes.
• Collaborate with leadership to identify funding priorities and develop targeted “asks.”
• Provide regular progress updates to school leadership.

• Act as the primary liaison between School Leadership and PTG Executive Board.
• Support PTG committees in planning events that foster community that benefit teachers and classrooms.
• Ensure PTG fundraising aligns with the school’s mission and overall advancement strategy.

• Bachelor’s degree required; advanced degree preferred.
• At least 3 years of experience in fundraising, development, or related fields—ideally within a nonprofit or Catholic school setting, with a strong understanding of business and financial principles.
• Demonstrated success in fundraising, donor cultivation, and relationship management.
• Exceptional written, verbal, and interpersonal communication skills.
• Highly organized, detail‑oriented, and able to manage multiple projects effectively.
• Deep commitment to the mission and values of Catholic education and faith‑based stewardship.
• Proficient in donor management software, Microsoft Office, and social media platforms.
• Practicing Catholic who exemplifies faith, integrity, and service.
• Collaborative and team‑oriented, with the ability to inspire trust and enthusiasm.
• Creative, resourceful, and goal‑driven leader with a warm, engaging presence.

Job Description is subject to adjustments.

Please email your resume to alexandra.polega