Executive Assistant

Job description

The Executive Assistant provides support to the CEO and CCO and works alongside the Executive Assistant of the CFO. The role serves as the right‑hand to the Board, ensuring the efficient operation of the executive office by managing schedules, communications, and a range of administrative responsibilities. The position requires a proactive, organized professional capable of working under pressure while maintaining high confidentiality.

• Agenda management
  • Managing the directors’ agenda and arranging appointments for them.
  • Scheduling recurring meetings and arranging suitable meeting rooms.
  • Managing meeting rooms, processing requests, and answering questions about availability.
  • Booking transport and accommodation for internal and external meetings in the Netherlands and abroad.
  • Mapping holidays of management and team members to circulate an up‑to‑date holiday/attendance overview.
  • Building and maintaining a network within the organization to locate the right contacts.
• Management support
  • Prepares and handles meetings and draws up presentations.
  • Take minutes (in English) of meetings and compile agendas, ensuring documents are complete.
• Secretarial and administrative matters
  • Screening and assessing incoming documents for importance, priority and handling.
  • Organizing and managing incoming mail and email.
  • Prioritising and handling mail and email independently where possible.
  • Properly archiving documents according to established agreements.
• Managing (digital) mail and (digital) archive
  • Screening and assessing incoming (digital) documents for importance, priority and nature of handling.
  • Organising and managing incoming mail and email.
  • Handling incoming mail and email independently and prioritising where possible.
  • Maintaining an orderly digital archive in accordance with agreed procedures.
• Organizational support
  • Facilitates signing of documents and contracts by board and management, both physically and via Docu Sign.
  • Orders lunches, flowers and taxis on request.
  • Gathers documents for official authorities and handles external requests.
  • Assists in the organisation of annual employee events.

• Education:
  
  bachelor degree.
• 2+ years of work experience; ideally as Executive Assistant or in a position requiring strong organisational skills.
• Fluent in both Dutch and English, with an excellent command of the English language.
• Excellent minute‑taking skills.
• Strong communication skills.
• Flexible attitude regarding working hours and accessibility.
• Ability to prioritise and manage multiple tasks.
• Teamplayer, reliable and possessing strong organisational skills.
• Proficiency in MS Office applications such as Outlook, Word, PowerPoint, Excel and knowledge of SharePoint.

• Salary range €3 472,00 – €4 596,00 gross per month, based on full‑time employment, depending on relevant experience and suitability.
• Individual budget of 17% (including 8% holiday pay).
• Discounts on health insurance.
• A good pension scheme.
• Travel allowance.
• Free fruit and healthy snacks in the office.
• Comprehensive and attractive benefits package.

The place of employment is Middelburg.

A Dutch certificate of good conduct is required for every employee.