Accounting Supervisor

Job Description

The Accounting Supervisor oversees and coordinates all fiscal operations for the office, with a strong focus on budgeting, financial reporting, and systems optimization. This role manages the formulation, implementation, and administration of operating and grant budgets, supports inventory and fixed asset applications, and leads a small accounting support team. The Accounting Supervisor will play a key role in documenting and standardizing accounting processes and procedures, particularly following a recent transition to Oracle Fusion, and will help build a robust financial framework where limited structure currently exists.

• Supervise and coordinate the fiscal operations of the entire office, ensuring accuracy, compliance, and timeliness in all financial activities.
• Manage the formulation, implementation, and administration of operating and grant budgets, including monitoring, analysis, and reporting.
• Provide fiscal support for inventory and fixed asset applications, ensuring proper tracking, valuation, and reporting.
• Prepare and oversee the preparation of monthly and annual financial reports, spreadsheets, databases, and related documents.
• Prepare enterprise fund statements and all related schedules for the Comprehensive Annual Financial Report, Expenditures of Federal Awards, and the Maryland State Department of Education Annual Financial Report for Grants.
• Supervise and direct the daily tasks of accounting support staff handling cash management, accounts payable, and accounts receivable.
• Prepare cost projections for comparison to budget and analyze variances, including the costs of existing programs.
• Calculate student meal prices by evaluating meal production costs, economic conditions, timing of previous price changes, and district comparisons.
• Calculate labor costs for all OFNS staff, including wages, fringe benefits, and related expenses.
• Ensure compliance with requirements and deadlines for internal and external reports, regulatory reports, and financial statements.
• Guide the selection and implementation of replacement financial software for the OFNS, contributing to system design and process improvement.
• Assist the director in the recruitment and selection of fiscal support staff, including interviewing and evaluation.
• Analyze and establish priorities and fiscal operating procedures for support staff, ensuring efficient and effective workflows.
• Train office staff in accounting and financial procedures, use of accounting and financial reports, and use of computer-based accounting and financial applications.
• Interpret Board of Education and master agreement policies, rules, and procedures as they relate to fiscal management, and ensure appropriate application.
• Provide accounting information, guidance, and support to direct reports and other staff involved in operations.
• Develop and implement systems, procedures, and methods for managing, reporting, and reconciling financial data.
• Analyze, develop, implement, and maintain appropriate accounting procedures, practices, standards, systems, and internal controls.
• Maintain strong public relations with public and professional agencies and organizations, including county government and related agencies, the U.S. Department of Agriculture, the Maryland State Department of Education, other LEAs, and internal offices and departments.
• Participate in administrative staff meetings, report on areas of supervision, assist with policy development, and contribute to planning, analysis, and review of financial reports and technical data.
• Study and make recommendations regarding the effective and efficient use of financial and organizational resources.
• Use automated tools and report writer software to generate reports and…