Contract Administrator

Overview

Sweeping Corporation of America (SCA) is the nation’s leading street sweeping company, operating in over 20 states and supporting more than 600 municipalities, counties, and government agencies. With over six million miles serviced annually, SCA focuses on high-performance street sweeping, jet-vac, and environmental services. Our mission is to provide essential sweeping and environmental services that support cleaner, safer, and more sustainable communities.

Why join SCA? At SCA, our community, employees, and customers are at the heart of everything we do. We are committed to improving people’s quality of life by creating safer, more sustainable environments, and fostering a culture of respect and integrity. We offer a competitive benefits package including Medical, Dental, Vision, and 401K with company match, as well as company-paid life insurance.

Moreover, our On Demand pay service allows you to get paid as you earn!

The Contract Administrator will be responsible for the SCA bidding process and procedures from start to finish in our target market areas. This is a key role for the growth of our company. This position will be accountable for the dynamic tracking of all customer contracts for each of our operating locations. The ideal candidate will bring a wealth of state & local government bidding and contract administration expertise to our high-growth company.

Location: 1250 Reames Rd, Middle River, MD 21220

• Monitor, research, qualify, communicate and respond to all applicable DOT and Municipal Lettings, Solicitations, RFQ’s, RFPs and ITB’s
• Manage the contract scanning process to ensure all agreements are housed electronically in Salesforce.
• Manage the bid opportunities pipeline and maintain bid calendar and weekly activity report
• Analyze Bids, RFQs, RFPs and ITBs to create proposal outlines and response plans
• Drive, manage and take control of SCA’s government and municipal bidding process – “go to bidding expert”
• Facilitate FOIA requests and help in the Bids department.
• Process new and existing governmental contracts.
• Manage and track the renewal process for all DOT, municipal and county contracts as well as commercial contracts.
• Manage, track, and maintain all executed contract inventories across all SCA operating sites
• Work with cross-functional bid team members to lead the preparation and submission response in formal bids
• Manage the proposal development process to ensure on-time delivery of our bid proposals.
• Communicate and collaborate with a variety of internal stakeholders including sales, operations, finance, key leadership, and other subject matter experts, as needed
• The measure of success is the 100% accurate submission of each bid and contract renewals on time and in an organized and efficient manner
• Update and sustain SCA’s contract inventory
• Complete and/or distribute all applicable bid forms
• Act as the central point of contact on assigned bids while leading the work of the Bid Teams
• Solicit management reviews and approvals during proposal development
• Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements
• Reports to customers daily with updates on project completion (DWRs)
• Schedules monthly work and sends schedules out to customers
• Attends pre-construction meetings with SCA ops and DOT
• Collects documents for driver files – Concorde – Clearinghouse Docs
• Verify employee clock in/out times are correct
• Order office supplies
• Maintain vendor lists
• Greet and assist visitors to the office
• Handle incoming and outgoing mail
• Accepts special assignments and performs other tasks as assigned.
• Certified payroll reporting
• Handles and routes customer/citizen complaints. Is the liaison between the client and operations.

Required

• Bachelor’s Degree in business, Marketing or Sales related discipline or transferable work experience
• Minimum 5-7 years’ sales experience in municipal, government, waste and/or environmental services sales
• 2-3 years negotiating terms and contract specifications for end customer
• Knowledge of all facets of sales strategy and implementation including market research, customer…