Administrative Assistant-Safety

Description

The Administrative Assistant-Safety provides day-to-day administrative support to PSE Group’s Environmental Health and Safety (EHS) department. Reporting directly to the EHS Manager, this position maintains records, updates tracking systems, coordinates training and appointments, prepares routine reports, and follows up on outstanding documentation and assigned tasks. The role supports safety, fleet, claims, and compliance programs by keeping information organized, accurate, and accessible.

The Administrative Assistant follows established procedures and refers technical questions, compliance concerns, and decisions requiring approval to the EHS Manager. Success requires strong organizational skills, attention to detail, clear communication, and dependable follow-through.

PSE Group is a nationwide team of coatings specialists dedicated to providing exceptional products and value-added services to our customer partners. PSE Group offers a wide range of coatings solutions to enhance our customers' productivity, improve quality, and reduce material cost. Our objective is to support the entire purchasing process from coatings to associated products to complete application systems. We provide comprehensive solutions to meet our customers' needs.

PSE Group includes brands from across the country including Painters Supply & Equipment Co, Nyquist Paints, FAMIS, Aerocoat Source, ABC Autobody Color, Auto Paint Supply, Carolina Automotive Refinish Supply, Charlottesville Automotive Refinish Supply, Golden Isles Paint & Supply, Interbay Coatings, Pro Wood Finishes, RMS Pro Finishes, Specialty Coatings Inc., Strand’s Industrial Coatings, United Sales Company, and Wyrick Company.

• Maintain workers’ compensation reports and claim files, check documentation for completeness, and follow up with HR and insurance partners on missing information and status updates.
• Submit company auto claim information as directed, maintain claim records, and track vehicle and facility repair updates, supporting documents, and post-incident action items.
• Collect and organize incident documentation, schedule follow-up discussions, and update corrective action logs to support investigations led by the EHS Manager.

• Gather data, maintain deadline reminders, and prepare recurring federal, state, and local regulatory submission materials for EHS Manager review, including OSHA, EPA, DOT, NFPA, and Tier II documentation.
• Maintain the company Safety Data Sheet (SDS) system by uploading updated documents, organizing records, and assisting locations with access.
• Maintain commercial motor vehicle (CMV) driver qualification (DQ) files, track document expiration dates, compile hours-of-service records, and flag missing or overdue items for review.
• Enter, update, and organize product hazard and regulatory information related to DOT, OSHA, NFPA, and EPA programs using established procedures; refer discrepancies to the EHS Manager.
• Schedule hazardous waste pickups, collect and file related documentation, and coordinate handling and labeling questions with the EHS Manager under established VSQG/SQG procedures.
• Update emergency response contact lists and distribute approved emergency response information to company locations.
• Respond to customer requests by locating and providing approved product hazard information and regulatory documentation; refer technical questions to the EHS Manager.
• Assist with formatting, updating, filing, and distribution of Standard Operating Procedures using revisions approved by the EHS Manager.

• Update fleet system records, vehicle assignments, and…