Executive Coordinator

Job Type Full-time

Job
Title: Executive Coordinator

Department: Operations & Administration

Reports
to: Director of Human Resources & Administration

Updated
:
March 2026

Salary
Range: $62,000 – $75,000 salaried exempt

Working
at
the
Vermont
Community
Foundation

For 40 years, the Vermont Community Foundation has served Vermonters and their families through philanthropy and building stronger communities. Our mission—Better Together: inspiring giving and bringing together people and resources to make a difference in Vermont—provides the bedrock for our workplace culture. Our employees are passionate about making a difference every day. We approach our work with curiosity, respect, and integrity, and believe in collaboration, equity, and diversity.

When you join our team, your work will matter.

As an executive coordinator, you will be a key player in the executive office, working with staff at all levels and staying informed about internal and external activities. You will have a lot of independence and responsibility in this role. You will also need to be trustworthy, dependable, and professional, with excellent communication, organizational, and fundamental office skills. You will provide senior-level support to the President & CEO and the Executive Leadership team (ELT) and will serve as the primary liaison with the VCF’s Board of Directors and its committees.

You will be responsible for supporting the executive office administrative needs, coordinating board activities, and ensuring effective communication and collaboration among internal and external stakeholders.

• Manage the scheduling and workflow of ELT and executive-level projects
• Arrange and coordinate travel and logistics for the President & CEO and the ELT, both in-state and out-of-state
• Handle a broad set of correspondence needs, such as drafting, editing, and sending letters, emails, and reports
• Record and distribute minutes for ELT, board, and committee meetings
• Track and report on organization-wide compliance matters, such as policies and procedures
• Schedule and conduct orientations for new board and committee members, and provide ongoing support and guidance where appropriate
• Provide administrative support for the ELT’s work related to the VCF’s supporting organizations (currently: ACAF, McClure, and Curtis)
• Maintain and update executive records and ?les, both physical and digital
• Provide logistical support to the board, including coordinating board and committee meetings, preparing materials, and managing board communications
• Communicate regularly and effectively with board members and other stakeholders
• Schedule and coordinate public investment performance calls and other public-facing events involving the board and its committees
• Coordinate board activity through subcommittees, such as Finance, Nominating, Investments, and Governance & Strategy
• Serve on event committees as logistics liaison, responsible for scheduling events, ensuring logistics are in place, and maintaining event tracking spreadsheets
• Manage National Standards accreditation renewal process as needed (every 3 years currently)
• Work alongside other administrative and operations staff to ensure buildings are well maintained and coordinate workspace reservations for staff in the Burlington or Middlebury offices (currently using the Eden Desk app)
• Approve various operations-related invoices and reconcile credit card for the President & CEO
• In conjunction with the Operations Team, coordinate VCF-wide staff meetings and retreats
• Administer Zoom accounts and other online platforms used by the executive office and ELT
• Perform other duties as assigned or as needed

Our organization’s culture is designed to inspire and…