EM Event Assistant; AY

Assist members of the Department of Event Management team with managing institutional events and programs, event scheduling in 25

Live, and the recruitment, training, and management of student ushers for institutional events (Convocation, Feb Celebration, Commencement). Event Assistants will work with a broad range of constituents, including parents, alumni, College officials, other student office assistants, and confidential files and information.

Core Responsibilities:

• Work closely with the event scheduling staff to triage, schedule, and confirm various student organization, administrative, and academic events.
• Collaborate with Event Management staff on long-term projects associated with institutional events and programs.
• Recruit, train, and assist with managing the Event Management student usher groups for Convocation, Feb Celebration, and Commencement.
• Expected to work in-person in the office. This position also requires excellent communication and organizational skills and in-person event support for Convocation, Feb Celebration, and Commencement. Must sign a confidentiality agreement.

• Proficient with MS Office applications, especially Teams, Outlook, Word and Excel.

• Experience with G Suite applications, including Drive, Docs, Sheets, Slides, and Forms.

• Familiarity with video conferencing software, including Zoom.

• Creative, resourceful, thoughtful, and proactive.

• Strong leadership skills and desire to take the initiative.

• Experience with customer service in an office environment.

• Excellent written and verbal communication skills.

• Must demonstrate a strong work ethic and a high level of reliability.

• Must be detail-oriented and organized.

• A broad knowledge of campus and College departments is preferred.

• Flexible schedule; minimum number of hours is not guaranteed.

Unless restricted by certain visa status, all students with an active status for the semester are eligible for jobs on campus.

Students on leave or withdrawn are not eligible to work in student employment positions until the semester in which they return. If you are currently withdrawn or on leave you are eligible to be employed in staff positions.

Some may be restricted due to financial aid status. International students (non-resident aliens) may not work off campus unless they have applied for and received work authorization from the United States government. (An F-1 visa does not give work authorization.) Off campus work study positions are available only to U.S. citizens on financial aid with a federal work study component.

Student are not eligible to work remotely from International locations.

All student employees are limited to working no more than 20 hours per week in on campus jobs during the academic year (this includes exam periods). The only exception is when there is a full week when school is not in session. Specifically:
February recess, Spring recess, and full weeks of December or summer recess. During these time periods only, students can work up to 40 hours per week. International Students:
Visa restrictions prohibit international students from exceeding 20 hours of work per academic calendar week.