Procurement & Accounts Payable Specialist

Sojo Industries, Inc. is seeking an experienced Procurement & Accounts Payable Specialist to support our Purchasing and Finance functions. This role will be responsible for managing day-to-day procurement administration, vendor onboarding, invoice processing, purchase order reconciliation, and supplier coordination.

The ideal candidate is highly organized, detail-oriented, comfortable working independently, and experienced in maintaining accurate procurement and accounts payable information within an ERP environment.

The position is full-time in the Langhorne office.

• Monitor and respond to Accounts Payable and procurement-related emails in a timely and professional manner.
• Coordinate the onboarding of new vendors, including collecting required documentation and ensuring vendor information is accurately maintained in company systems.
• Review invoices received from suppliers and reconcile invoices against approved purchase orders.
• Investigate and resolve discrepancies between purchase orders, invoices, receipts, pricing, quantities, and supplier documentation.
• Work internally with Purchasing, Finance, Operations, and other departments to resolve outstanding procurement and invoice requirements.
• Communicate directly with suppliers to resolve invoice issues, obtain missing documentation, and follow up on outstanding items.
• Maintain accurate and complete purchase order, invoice, and vendor information within the company’s ERP and procurement systems.
• Maintain reporting for the Purchasing Department, including open purchase orders, outstanding invoices, vendor issues, and other procurement-related requirements.
• Follow up on open purchasing requirements and ensure issues are brought to resolution.
• Support the Accounts Payable process by ensuring invoices have appropriate supporting documentation and approvals before processing.
• Assist with maintaining procurement controls, documentation, and processes.
• Identify opportunities to improve and automate procurement and Accounts Payable workflows.
• Assist with implementation of new systems and processes to bring efficiency
• Perform other purchasing, procurement, and Accounts Payable-related responsibilities as required.

• 5+ years of experience in Procurement, Purchasing, Accounts Payable, or a related function.
• Bachelor’s degree required in Business, Finance, Accounting, or a related discipline.
• Strong understanding of purchase orders, invoice reconciliation, vendor management, and Accounts Payable processes.
• Experience working within ERP and procurement systems.
• Experience with Net Suite, , and Zip is considered a strong asset.
• Advanced proficiency in Microsoft Excel, including the ability to organize, analyze, reconcile, and report on large data sets.
• Comfortable using modern AI productivity tools such as Claude, ChatGPT, or similar AI software to improve efficiency, research issues, analyze information, and streamline administrative workflows.
• Strong written and verbal communication skills.
• Strong analytical and problem-solving abilities.

The successful candidate will demonstrate:

• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational and time management abilities.
• Ability to independently manage multiple priorities and deadlines.
• Meticulous maintenance of purchasing, vendor, PO, and invoice records.
• Strong follow-through and ownership of open items through resolution.
• Ability to effectively communicate and coordinate with both internal stakeholders and external suppliers.
• Ability to identify discrepancies and proactively investigate their underlying cause.
• Comfort working in a fast-paced environment where priorities may change.
• A process-improvement mindset and willingness to leverage technology and AI to work more efficiently.

Experience with the following systems is considered an asset:

• Net Suite
• Microsoft Excel
• Claude, ChatGPT, or other AI productivity tools