Marketing and Office Coordinator

Job Location:

Middletown, CT 06457

Position Type:
Part Time

Salary Range: $25.00 - $30.00 Hourly

Job Category:
Marketing, MARKETING & OFFICE COORDINATOR

Location:

Middletown, CT (on-site)

Schedule:

Part-time | 9:00 am - 2:00 pm, Monday - Friday

XSE Group has been helping businesses run better since 1984. Founded in Connecticut, we have grown into a group of businesses spanning managed workplace technology, national wholesale distribution, our own private-label product lines, and equipment financing.

We are a 40-year-old company that operates like a growth company. We are expanding into new solutions, modernizing our systems, and putting AI to work across marketing, sales, and operations. Our leadership team is based at our Middletown, CT headquarters, so you will work closely with the people making the decisions.

This role is for an experienced marketing or administrative professional who wants meaningful work on a part-time schedule. You will produce the campaigns, collateral, and events that put our businesses in front of customers, using templates, brand standards, and AI tools that make it possible to turn out polished work quickly. You will also keep our executive calendar, travel, and expenses running smoothly.

It is a varied role with real ownership. You will see your work in customers' inboxes, on trade show floors, and on our websites, and you will work directly with our leadership team. Event weeks may call for additional hours and occasional travel.

• Produce flyers, sell sheets, and email campaigns using our templates, brand standards, and AI-assisted tools.
• Build and schedule email campaigns in Hub Spot.
• Coordinate trade shows and events, including vendors, logistics, booth materials, shipping, and post-event lead handoffs to sales.
• Make light updates to our websites and online product listings.
• Maintain the marketing calendar

• Manage executive calendars, meeting scheduling, and travel arrangements.
• Prepare and submit expense reports.
• Support general office administration and vendor coordination.

• $25 to $30 an hour, based on experience
• Company-sponsored 401(k)
• Paid time off

• 2 or more years of experience in marketing coordination, event coordination, or administrative support.
• Working knowledge of Microsoft 365.
• A strong eye for detail and pride in polished, professional work.
• Excellent organization and the ability to juggle several deadlines at once.
• Comfort working with vendors, coworkers, and leadership alike.

• Experience with Hub Spot or a similar email marketing platform.
• Experience with PowerPoint, Canva, or a similar design tool.
• Interest in using AI tools to produce better work, faster.
• Experience coordinating trade shows or corporate events.