Fiscal​/Administrative Assistant

Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity!

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is currently seeking a qualified and experienced individual for the position of Fiscal Administrative Assistant to join our team.

• DIVISION:
  Office of the Commissioner (OOC)
• UNIT:
  Fiscal Services Bureau
• LOCATION:
  
  Middletown, CT (Haviland Hall on CVH campus)
• SCHEDULE:
  
  Full-Time, 40 Hours per Week, First Shift, Monday - Friday, 8:00am - 4:30pm
• POSITION NUMBER: 27125

• Professional growth and development opportunities
• A healthy work/life balance to all employees

Visit our new State Employee Benefits Overview page!

• Engage in a rewarding career
• Showcase your talents in a meaningful role
• Provide support to a division that is passionate about the work we do
• Work together in a collaborative team environment

This position will be responsible for processing Travel Authorization Forms (TAs) for professional and educational conferences and seminars for all Union and Management DMHAS employees.

• Review (and correction if necessary) of each TA and supporting documentation, ensuring that each form is completed and signed correctly and accompanied by the correct supporting documentation.
• Processing Payroll Reimbursements against TAs for all DMHAS employees which includes review (and correction if necessary) of reimbursement forms to ensure that they match approved TAs, receipts for approved costs are included and that they follow DMHAS and state rules for reimbursement.
• Responding to questions from DMHAS staff regarding Travel Reimbursement policies and procedures.
• Working directly with the Office of the Comptroller’s Travel Reimbursement staff to ensure Union-paid TAs and reimbursement paperwork is completed appropriately and reimbursements are made as timely as possible.
• Assists the DMHAS team working with Annual Purchase Orders for Services by making payments when Travel Reimbursement duties allow.

DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

• Performs paraprofessional level work in fiscal and administrative activities.
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
• Prepares simple financial statements and assists in preparation of complex financial statements.
• Calculates rates involving complex arithmetical formulas.
• Gathers and consolidates payroll and expenditure data for budget preparation.
• Ensures that expenditures plus encumbrances are within appropriation limits.
• Reviews routine expenditures for compliance with itemized budgets.
• Utilizes EDP systems for financial records and reports.
• Independentl…