Kids Korner Childcare Financial Manager

Description Make an impact in early childhood education! We're seeking a Childcare Financial Manager to manage financial reporting, compliance, and funding administration.

Position Summary The Childcare Financial Manager oversees financial operations, compliance, and administrative processes for childcare programs. This role ensures accurate billing, subsidy management, regulatory compliance, and effective reporting to support program sustainability and accessibility.

Key Responsibilities Set up childcare programs in Daxko (school year, vacations, summer, snow days).Guide families through registration, maintain waitlists.

Calculate childcare costs and apply schedule or fee adjustments.

Process bi-weekly invoices, billing changes, and family account adjustments.

Manage third-party subsidy programs (e.g., Care 4 Kids, Childcare Aware, DCF, BHS, YSB) and reconcile monthly payments.

Track overdue balances, coordinate with the bookkeeper, and establish payment plans.

Prepare monthly bad debt reports and ensure children are enrolled only with verified payments.

Process internal financial aid applications (e.g., Open Doors) and apply approved adjustments.

Manage special funding (e.g., grant funding), track qualifying families, and collect donor testimonies.

Process billing adjustments for schedule changes and one-time fees (e.g., snow days, late pick-up).Complete the weekly missed-payment routine: review declined payments and recharge cards (Tuesday), contact families and prepare letters for families not in communication (Wednesday), and coordinate with program directors on withholding care (Friday).Manage Care 4 Kids family arrangements, requiring communication and some payment toward balances, and document agreements by email with the Financial Director.

Complete verification-of-payment requests for outside entities (e.g., Public Housing, Courts) and FSA forms for participating families.

Provide requested financial and enrollment data and reports to YMCA leadership (VP, CEO, Directors).Maintain accurate and confidential billing and financial records.

ADA SPECIFICATIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing functions of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift and/or move up to 25lbs. Specific vision abilities required by the job include close vision, distance, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The YMCA Offers the following benefits for Part Time StaffCT Sick Pay Membership:
Full membership privileges are included

Program Discounts Retirement Plan and 403b Roth and Savings The YMCA strives to deliver positive change in communities throughout Northern Middlesex County. Every day, our staff - of all ages, backgrounds and life experiences - works to bridge the gaps in community needs by nurturing the potential of children and teens, improving individuals' health and well-being and providing support to our neighbors.

The Northern Middlesex YMCA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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