Program Manager JN

340B Program Manager – Job Description

The 340B Program Manager is responsible for managing the pharmacy 340B drug discount program for all qualified entities, external vendors, and contracted pharmacies. The role ensures compliance with all federal regulations, fully implements the program in all qualified areas, maintains complete and accurate records, and performs data analysis to maximize benefit for clients and patients.

• Serve as the compliance expert on 340B program details, policies, and procedures.
• Act as the liaison with affiliated departments to ensure 340B program integrity.
• Lead the client 340B oversight committee, including members from leadership, pharmacy, compliance, legal, and finance.
• Provide expertise, staff, and participants regarding ongoing compliance.
• Develop and maintain internal relationships (accounting, legal, national) and external relationships (wholesalers, manufacturers, contract pharmacies, and third‑party administrator vendors).
• Actively engage with client leadership and participate in decision‑making processes related to the implementation of new 340B processes.

• 3+ years experience working in an FQHC 340B program.
• Associate’s Degree required, Bachelor’s preferred.
• 340B university training required; additional Apexus certifications preferred.
• Experience with EHR systems required; experience with eCW preferred.
• Demonstrated team leadership in a 340B environment required.
• Proficiency in Microsoft Suite.

• Ensure that policies and procedures are developed, implemented, and maintained according to organizational, regional, national, state, and federal requirements and guidelines and are approved by the legal department.
• Establish consistent policies and procedures for 340B that ensure productivity and efficiency so that long‑term management of the program does not hamper operations or create unnecessary cost.

• Provide ongoing training, education, and communication in collaboration with pharmacy and medical team required for the 340B program at client.
• Develop training/competency materials for all employees who work with the 340B program.
• Assist in the development, implementation, or promotion of programmatic resource/tools to support staff.
• Regularly communicate with all staff involved with the 340B program to be sure that processes remain efficient, to address any problems or suggestions for improvement.
• Establish a clear way for staff to communicate concerns to the manager.

• Monitor and assess 340B guidance and/or rule changes, including but not limited to HRSA/OPA rules and Medicaid changes. Attend regular 340B training and share lessons and hot topics with staff.
• Routinely monitor industry publications and websites as well as the professional media, literature, and peers to ensure client has the latest information regarding interpretations, rulings, suggestions and advanced ideas for improving participation.
• Ensure that the 340B pharmacy program is continuously compliant with 340B federal regulations.
• Provide expertise on all 340B program legislation and policy changes from HRSA and OPA, informing and collaborating with legal and compliance teams.
• Collaborate with the Prime Vendor Program, pharmacy leadership, and other 340B institutions to determine the most appropriate use of 340B program staff.

• Responsible for ensuring that the annual HRSA recertification is completed within the allowable time frame.
• Responsible for ensuring that the HRSA 340B OPAIS (Office of Pharmacy Affairs Information System) is accurate for all organization entities.
• Responsible for ensuring registration of any new associated sites are within the allowable time frame.

• Develop, execute, and document self‑audits of the 340B process. Coordinate and ensure remediation of findings.
• Conduct and/or coordinate and annual audit of all contract pharmacies. Document results and follow‑up on any findings.
• Review and monitor all points of service where 340B participation occurs to ensure policy and procedure compliance, covered entity eligibility, and “covered patient” eligibility.
• Responsible…