Tumor Registrar

Tumor Registrar at Middlesex Health summary:
The Tumor Registrar is responsible for accurately collecting, maintaining, and reporting cancer data in compliance with national and state standards. This role involves abstraction from medical records, data validation, preparation of reports for regulatory agencies, and collaboration with clinical teams to support oncology research and quality improvement. The Registrar must maintain confidentiality, adhere to coding standards, and participate in professional development to stay current in tumor registry practices.
Position Highlights

• Department:
Cancer Center

•

Hours:

40.00 per week

• Shift: Shift 1
Position Summary
The Tumor Registrar (Oncology Data Specialist) assures thorough, accurate and quality data collection as required by the Commission on Cancer (CoC), the Surveillance, Epidemiology and End Results Program (SEER) and State of Connecticut. This includes case-finding, abstraction, follow-up and reporting requirements. This role will maintain accurate cancer registrydata, ensuring all cancer cases are documented and reported in compliance with national standards.

Essential Duties & Responsibilities
Under general supervision the Tumor Registrar will;

• Review medical records to identify and abstract cancer cases and related information.

• Collect detailed data on patient demographics, tumor characteristics, staging, treatment, and outcomes.

• Maintain an accurate, up-to-date cancer registry, ensuring comprehensive and timely data entry

• Perform data validation and quality checks to ensure completeness and consistency of the cancer registry.

• Monitor data trends and resolve discrepancies in the dataset through communication with medical staff or external organizations.

• Ensure that all data complies with industry standards and regulations, such as the American College of Surgeons (ACoS) and the Commission on Cancer (CoC) guidelines

• Prepare and submit cancer registry reports to state, national, and regulatory agencies as required (e.g., SEER, National Cancer Database).

• Ensure compliance with HIPAA and other confidentiality regulations when handling patient information.

• Assist in preparing data for quality assurance, audits, and accreditation reviews.

• Work closely with physicians, clinical staff, and healthcare providers to gather accurate and complete cancer data.

• Serve as a resource for oncology teams by providing data for case reviews, performance improvement initiatives, and clinical research.

• Collaborate with multidisciplinary teams to improve data collection processes and accuracy.

• Participate in the analysis of cancer data to identify trends, survival rates, and outcomes for internal reporting or external research studies.

• Coordinates weekly tumor boards for the interdisciplinary team, this includes preparing detailed case summaries for each case presented.

• Support research initiatives by providing tumor registry data for studies and clinical trials.

• Assist in tracking patient outcomes and treatment patterns to guide cancer care planning.

• Stay current with changes in tumor registry standards, coding systems (e.g., ICD-10, AJCC staging), and cancer care practices.

• Participate in professional development and certification programs to maintain and enhance expertise in tumor registry operations.

• Adheres to all Core Values:
Compassion, Pursue Excellence, Cooperation and Collaboration, Upholds Honesty, and Supports Innovation.

• Adheres to all Absolutes:
Privacy and Confidentiality, Professional Appearance, and Responsibility and Commitment.

• Other job related duties as assigned.

Minimum Qualifications

• 5 years experience in Cancer Registry

• 3 years experience reporting to national cancer databases or registries

• Experience with cancer registry software (e.g., SEER, CoC tools, and other data management systems)

• Associate’s Degree in Health Information Management, Medical Records or other related field

• Certified Oncology Data Specialist

Preferred Qualifications

• 3 years experience in medical coding, healthcare data, and/or oncology terminology

• Bachelors Degree in Health Information Management, Medical Records or other related field
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