Purchasing & Materials Coordinator

Job Details:

Job Location:

SSI Fabricated - Middletown, OH 45044, Salary Range: $50,000.00 - $55,000.00 Salary/year, Job Shift: Day, Position Summary

SSI Fabricated is seeking a detail-oriented, organized, and proactive Purchasing & Materials Coordinator to support purchasing, procurement, and material coordination activities within our manufacturing operations.

The primary responsibility of this position is to ensure the timely and cost-effective procurement of raw materials, components, supplies, and services necessary to support production schedules and operational requirements.

In addition to purchasing responsibilities, this position will provide secondary support to shipping and receiving operations, including coordinating inbound and outbound materials, verifying deliveries, and maintaining accurate inventory and shipment documentation.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience working in a fast-paced manufacturing environment. This position requires someone who can effectively balance procurement priorities while supporting the overall flow of materials throughout the facility.

• Coordinate the purchasing of raw materials, fabricated components, production supplies, equipment, and other materials required for daily manufacturing operations.
• Prepare, process, and maintain purchase orders in accordance with established company purchasing procedures.
• Communicate with suppliers to obtain pricing, availability, lead times, and delivery commitments.
• Evaluate vendor quotations and assist with identifying competitive pricing and cost‑saving opportunities.
• Monitor open purchase orders and proactively follow up with vendors to ensure on‑time delivery of materials.
• Work closely with production, engineering, and operations personnel to identify material requirements and prioritize purchasing needs.
• Assist in maintaining appropriate inventory levels to minimize production interruptions and avoid unnecessary excess inventory.
• Identify and communicate potential material shortages, delivery delays, or supplier‑related concerns to management.
• Maintain accurate purchasing records, vendor information, pricing documentation, and order histories.
• Assist with resolving discrepancies involving purchase orders, invoices, pricing, quantities, or material specifications.
• Coordinate with accounting personnel to support accurate invoice matching and payment processing.
• Develop and maintain positive working relationships with existing and prospective suppliers.
• Support continuous improvement initiatives aimed at reducing purchasing costs, improving supplier performance, and increasing operational efficiency.

• Assist with coordinating incoming material deliveries and outgoing shipments as operational needs require.
• Verify received materials against purchase orders, packing slips, and other applicable documentation.
• Identify and communicate shortages, damaged materials, or discrepancies in received shipments.
• Assist with preparing shipping documentation, packing slips, bills of lading, and other required paperwork.
• Coordinate with freight carriers and delivery services regarding shipment scheduling, pickups, and deliveries.
• Support accurate inventory transactions and material movement documentation within company systems.
• Communicate with production and operations personnel regarding incoming materials and outgoing shipments.
• Assist with organizing and maintaining designated receiving, staging, and shipping areas.
• Ensure materials are appropriately identified, documented, and routed to the correct departments or storage…