Receptionist, Administrative​/Clerical

Receptionist – Newmark

Under close supervision, answer and direct incoming calls and direct visitors to the appropriate party.

• Answer incoming calls and provide general information, directing callers to appropriate parties or voice mail.
• Greet visitors, maintain a log of visitors, announce them to appropriate parties and direct guests and clients to the waiting area.
• Display professionalism and take pride in all aspects of duties and responsibilities.
• Establish a strong rapport with client relationships as well as with vendors and contractors.
• Expedite emergency calls when possible by contacting vendors and building manager or other appropriate individuals.
• Provide support to administrative staff when needed, e.g., filing or typing/word processing in Microsoft Office, Windows or compatible software; may also prepare A/P coding tables for review and approval.
• Maintain schedule for conference rooms at the location.
• Adhere to company policies and procedures.
• Keep reception area and adjacent conference areas neat and orderly.
• Distribute facsimiles, mail and overnight packages.
• Assist with mailing, e‑mails and other clerical projects.

• High School diploma or GED required.
• Previous office experience preferred.
• Good telephone techniques and communication skills.
• Strong ability to handle multiple tasks such as incoming calls, guests and faxes.
• Able to act competently in a crisis situation while maintaining a calm and professional manner.
• Cooperative with other employees to ensure smooth running, effective office operations.
• May perform other duties as assigned.

• Entry level

• Full‑time

• Administrative