Office Manager

Join to apply for the Office Manager role at Choice Schools Associates

Founders Grove Classical Academy is a Hillsdale College Curriculum School.

Founders Grove Classical Academy is a tuition‑free public school that educates students through a virtues‑based tradition of American classical education. The classical curriculum is time‑tested, research‑based, and proven to develop children into thoughtful, caring, educated, and freethinking young adults. The program emphasizes education in the humanities, sciences, and arts, while integrating Latin to promote deeper learning. Founded by dedicated families and community leaders, Founders Grove partners with parents in the moral and intellectual development of students.

We believe education should nourish both the mind and the soul, preparing students for academic success while cultivating a lifelong love of learning and inspiring a sense of wonder. Founders Grove will enroll students in kindergarten through 5th grade for the 2026‑27 school year. We are seeking a mission‑aligned leader to join us ahead of the school's opening to help build its culture, systems, and instructional team from the ground up.

To ensure the smooth and efficient operation of the Academy office as the central communications, operations, and enrollment hub for the school. The Office Manager supports students, families, staff, and administration while overseeing office operations, enrollment and admissions processes, customer service, records management, and site‑level financial functions in support of the Academy's educational mission and enrollment goals.

• Performs daily school office routines, including answering phones, greeting visitors, supporting students and families, and serving as the primary front‑office contact during the school day.
• Provides administrative and secretarial support to the School Leader, including correspondence, scheduling, communication, and coordination of office functions.
• Manages office operations and coverage to ensure consistent support for students, families, staff, and visitors.
• Designs and implements office procedures and systems with approval from the School Leader.
• Ensures accurate and timely communication, including school‑wide newsletters, email blasts, emergency notifications, board meeting notices, and website updates.
• Maintains office equipment and supply inventory to ensure daily operational readiness.
• Ensures school operations align with the Emergency Operations Plan.

• Serves as the primary point of contact for enrollment, admissions, and application‑related questions from families and staff.
• Oversees admissions, enrollment, and re‑enrollment processes for all grade levels (K‑12).
• Provides information, support, and guidance to families navigating application, lottery, enrollment, and re‑enrollment processes.
• Conducts school tours and meets with prospective, new, and returning families.
• Coordinates enrollment goals and reporting with the School Leader and appropriate stakeholders.
• Tracks students from first inquiry through enrollment, acceptance, re‑enrollment, or withdrawal.
• Completes enrollment processes, including creation and maintenance of electronic and hard‑copy student records and accurate data entry into Power School.
• Prepares and distributes acceptance letters and enrollment‑related communications.
• Requests, transfers, and maintains student records (CA‑60s) and supporting documentation in compliance with legal requirements.
• Monitors daily student attendance, follows up on absences, and communicates with families and staff as needed.
• Conducts exit interviews and withdrawal documentation when students leave the Academy.
• Maintains accurate enrollment data, attendance records, and open‑seat tracking by grade level.
• Provides exceptional customer service, addresses concerns or complaints, and ensures appropriate follow‑up and resolution.

• Collaborates with marketing staff to support enrollment initiatives and promotional activities.
• Assists with planning and supporting enrollment events such as open houses, Kindergarten…