Bookkeeper

Bookkeeper (Part‑Time, Flexible) — Midland, TX

Private family office with multiple entities—including oil & gas investments, and rental properties—seeks a dependable, detail‑oriented Bookkeeper keep the books tight across a small set of entities in Quick Books. Work is primarily standard bookkeeping with a heavier emphasis on upstream oil & gas items (JIBs/LOE) and tax‑prep support. Non‑smoker.

• Location:
  
  Office located in Midland, TX.
• Schedule:
  
  Part‑time; must be available at least one weekday during business hours to reach vendors/operators.
• Compensation:
  Target $40,000/year (salaried, part‑time).

• Core bookkeeping in Quick Books: A/P, A/R, bank feeds, monthly closes, bank reconciliations.
• Oil & Gas focus:
  Code and process JIB (Joint Interest Billing) and LOE (Lease Operating Expense) entries; record revenue checks and operator statements; keep vendors and leases current and filing current.
• Multi‑entity support:
  Maintain clean books for rental properties and other passive entities; track inter‑entity activity when applicable.
• Tax‑prep support:
  Prepare and package period financials (P&L, Balance Sheet), trial balance, and supporting schedules for the external CPA; respond to document requests. (Preparing tax info for all entities, business and personal).
• Controls & documentation:
  Maintain vendor files, bills, receipts, and supporting docs; implement consistent naming and filing conventions per entity.
• Mail and deposits:
  Occasionally pick up mail from the P.O. box; deposit checks and record promptly.
• Reporting cadence:
  Provide monthly reconciliations; deliver quarterly financials for owner/CPA review.
• No payroll duties are required for this role.

• Must‑have:
  Proven small‑business bookkeeping experience (3+ years preferred) with strong Quick Books proficiency.
• Industry experience:
  Oil & gas accounting exposure, including JIB/LOE workflows.
• Solid command of accrual accounting, bank reconciliations, A/R, A/P, and period close routines for multi‑entity environments.
• Experience coordinating with external CPAs on year‑end and 1099/W‑9 workflows.
• Education:
  
  Degree not required—must be a self‑starter and skilled.
• Tools:
  Quick Books (Online/Desktop), MS Excel/Google Sheets, document printer‑scanners/cloud drives.
• Professionalism:
  Organized, discreet, and reliable; able to work independently and keep commitments.

• Texas Notary (helpful, not required).

• All active entities in Quick Books are reconciled; books tie to statements and supporting docs.
• JIB/LOE processing is timely; no missed vendor payments or operator disputes.
• CPA receives a clean quarterly package (P&L, BS, reconciliations, schedules) without repeated rework.
• Mail, deposits, and simple bills are handled promptly.
• Filing is kept up-to-date.

• Access:
  Owner retains direct control of bank access; you will reconcile from provided statements and maintain audit‑ready files.
• Flexibility:
  Set a schedule that works with owner, with at least one weekday, (daytime business hours) block for vendor/operator calls and paperwork.
• Scope clarity:
  Role excludes payroll.