Document Control Administrator

Audubon Companies is looking for a Document Control Administrator to join our team in our Off‑Site Office. The role focuses on maintaining project documentation files—including technical data, engineering and supplier drawings, technical specifications, purchase orders, and other project‑required documents—and updating the document control record‑keeping system.

• Assist in maintaining project documentation files comprising technical data, engineering and supplier drawings, technical specifications, purchase orders, and other project‑required documents.
• Maintain an efficient paper and electronic filing system and ensure quick retrieval of requested documents.
• Perform project document control activities such as ECN (Engineering Change Notice), manage the distribution matrix for release and control of project and vendor documentation, and initiate, monitor and log squad checks.
• Enter data from various sources into the EDMS (Electronic Data Management System) and verify input to ensure data integrity.
• Create passes and distribute standard periodic reports to communicate follow‑up requirements and summarize reports.
• Prepare forms and transmittals, distribute data as directed, and verify information as requested.
• Provide administrative assistance by copying documents, retrieving office supplies, filing, and related tasks.
• Interface with the reproduction department for required reproduction associated with copy and distribution requirements per project procedures.
• Process and maintain revision history of supplier, vendor, and sub‑contractor drawings, documents and data—both electronic and paper format.
• Perform other duties as assigned and work on special projects or provide backup for other employees.

• Support Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures.
• Perform duties in a manner that protects personal and team health and safety.
• Participate in required HSE training, meetings, and reporting activities.
• Identify and report hazards, near misses, and unsafe conditions.
• Follow safe work practices and comply with applicable regulatory requirements.

• High school diploma or GED.
• Additional specialized courses in database management preferred.
• Some experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work.
• Experience in a project management or engineering environment preferred.
• Computer skills with good knowledge of Microsoft Office.
• Oral and written communication skills with good vocabulary, good grammar, and the ability to compose routine written communications.
• Ability to handle confidential or sensitive information or issues.
• Ability to pay close attention to details.
• Ability to operate office equipment including computer, keyboard, mouse, ten‑key calculator, copier and phone.