Document Control Administrator

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Audubon is currently seeking a Document Control Administrator to join our team in our Off‑Site Office. The Document Control Administrator will assist in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders, and other project‑required documents. They will update and maintain the project document control record keeping system, work under direct supervision or detailed instructions to perform standardized tasks.

• Assist in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders, and other project‑required documents.
• Maintain an efficient paper and electronic filing system and ensure quick retrieval of requested documents.
• Perform project document control activities such as ECN (Engineering Change Notice), managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring and logging squad checks.
• Enter data from various sources into EDMS (Electronic Data Management System). Ensure data integrity by verifying input.
• Create runs and distribute standard periodic reports to communicate follow‑up requirements and to summarize reports.
• Prepare forms and transmittals and distribute data as directed. Verify information as requested.
• Provide administrative assistance by copying documents, retrieving office supplies, filing, etc.
• Interface with reproduction department for required reproduction associated with copy and distribution requirements per project procedures.
• Process and maintain revision history of supplier, vendor, and sub‑contractor drawings, documents and data—electronic and paper format.
• Perform other duties as assigned.
• May work on special projects.
• May provide back up for other employees.

• All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures.
• Perform duties in a manner that protects personal and team health and safety.
• Participate in required HSE training, meetings, and reporting activities.
• Identify and report hazards, near misses, and unsafe conditions.
• Follow safe work practices and comply with applicable regulatory requirements.

• High school diploma or GED.
• Additional specialized courses in database management preferred.
• Some experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work.
• Experience in a project management or engineering environment preferred.
• Computer skills with good knowledge of Microsoft Office.
• Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.
• Ability to handle confidential or sensitive information or issues.
• Ability to pay close attention to details.
• Ability to operate office equipment including computer, keyboard, mouse, ten‑key calculator, copier and phone.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled

Seniority Level: Entry level

Employment Type:

Full‑time

Job Function:
Administrative

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