Purchase order administrative assistant

PO Closure

Currently we have a significant amount of Purchase Orders (PO) that will need to be closed. CA will need to monitor, organize and prioritize reports which will need to be run/created and sent to our stakeholders confirming we can close the PO. CA will need to work errors given when closing POs. Contract Admin will need to be detail-oriented, think outside the box, and have strong communication skills.

Monitor, organize and prioritize vendor master tickets and new supplier requests in the Vendor Master Team Site, Ariba and SAP.

Coordinate existing supplier enablement (Ariba) set-up in liaison with AP Vendor Admin and Supplier Enablement Team.

Coordinate new supplier registration & onboarding, which includes the following:

• Engage suppliers to verify supplier information records (Supplier Registration Form) and notify supplier of onboarding status.
• Facilitate supplier pre-qualification (Security & Legal).
• Liaise with AP Vendor Admin, Supplier Enablement, Security, HES, and Legal for setting supplier up in the system for purchasing and payment transactions.
• Interface with supplier community.

• Strong communication skills to interface effectively across functions, and appropriately with various levels of seniority.
• Excellent customer service & complaint management.
• Excellent proficiency in time management and ability to assess and assign priorities accurately.
• Ability to adapt and provide continued support to customers through change and uncertainty.
• Experience and working knowledge of company ERP system / data repository.
• Ability to learn new systems / processes / applications timeously.
• Ability to display judgement and make decisions independently.
• Strong understanding and application of company policies and procedures.