Service Administrative Assistant

The Service Administrative Assistant I schedules appointments, provides information to callers, and performs various clerical duties to support officials and ensure smooth office operations.

• Open work orders for customers
• Update the aging work‑in‑progress (WIP) list
• Prepare work orders for invoicing
• Collect pre‑payments and final payments, and submit for credit approval
• Issue purchase orders to vendors
• Communicate with customers and provide excellent customer service for internal and external stakeholders
• Reconcile P‑cards for business needs
• Coordinate and arrange meetings and travel; prepare agendas, record and transcribe minutes, and conduct research as needed
• Order and maintain supplies and arrange for equipment maintenance
• Perform additional duties as assigned by the supervisor

• High school diploma, GED, or equivalent; or 1‑3 months related experience and/or training
• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees
• Ability to apply common sense to carry out written, oral, or diagram instructions
• Ability to solve problems involving several concrete variables in standardized situations
• Proficiency with MS Office Suite

• We take care of business while having fun!
• Comprehensive benefits package including health, dental, vision, life insurance, and more
• Opportunity to work with awesome people

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to stand and walk.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

The noise level in the work environment is usually quiet.

Required travel up to 10%.

This position is not considered a safety‑sensitive position.

The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.