Office Clerk II; High School - Counseling; Anticipated

Office Clerk II (High School
- Counseling) - Anticipated

• Date Posted: 10/20/2026
• Location:
  
  High School
• Closing Date: 10/29/2026
• Position Type:
  Secretarial/Clerical
• Location:
  
  High School
  - Counseling Office
• Hours Per Day: 7.50 (7:15 - 3:15)
• Work Year: 11 Months Per Year
  - Off during school breaks.
• Minimum Pay Rate: $19.00/Hour
• Classification:
  Competititve
• FLSA:
  Non-Exempt

Position Overview: We are seeking a motivated and detail-oriented individual to join our administrative team as an Office Clerk II. The Office Clerk II will play a vital role in providing clerical and administrative support to the counseling office at the High School, contributing to the efficient operation of the department and building.

Key Responsibilities:

• Assess student needs as they enter the counseling office and locate appropriate resources.
• Performs clerical duties such as data entry, filing, photocopying, and scanning documents.
• Maintains accurate records and databases related to student transcripts, grading, report cards and other pertinent information.
• Assists with the college application and scholarship application process.
• Assists with the preparation and distribution of reports, correspondence, and other materials as needed.
• Manages incoming and outgoing communication, including phone calls, emails, and mail.
• Schedules meetings for students that are in jeopardy of failing.
• Provides excellent customer service to students, parents, staff, and visitors, addressing inquiries and concerns in a timely and professional manner.
• Coordinates scheduling and appointments for district personnel, meetings, and events.
• Schedules parent conferences with counselors and teachers.
• Schedules college/military visitors.
• Collaborates with colleagues to support special projects and initiatives as assigned.
• Oversees the issuance and record keeping of student work permits.
• Adheres to established procedures and protocols to ensure compliance with district policies and regulations.
• Performs other related tasks as assigned by the Principal, Assistant Principals and Counselors.

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Qualifications:

• Graduation from high school or possession of an equivalency diploma, plus EITHER:
• Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR
• Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
• An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Detail-oriented with a high level of accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision as well as collaboratively within a team environment.
• Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment.
• Commitment to maintaining confidentiality and handling sensitive information with discretion.
• Displays a positive attitude and builds healthy relationships with students, staff and families.

* Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.