Administrative Assistant

Administrative Assistant

The Administrative Assistant serves in a strategic function at Buckner Children and Family Services to administer services through management of the established policies and procedures. Will also provide administrative support to the Family Hope Center Manager or Family Hope Center Director and other staff as assigned.

Provide administrative support to the facility Regional Office Manager and other leaders to maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Program Director's phone in his/her absence and initiate follow-up as appropriate.

Oversee the operations of the local office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Oversee the appearance of the Administration office.

Provide administrative support and assistance for facilitating and coordinating projects as directed in regard to monitoring, safety, preventative maintenance, repair, and pleasing aesthetic appearance of the facility in alignment with Buckner branding.

Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence.

Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks.

Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times.

Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office.

Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables.

Receive and acknowledge donations from donors; maintain timely and accurate donor gift records.

Assist with accurately and timely processing all employee transaction records according to Buckner policies and procedures.

Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation.

Receive, process, and distribute mail. Prepare outgoing mail; handle incoming and outgoing overnight deliveries.

Review and accurately process mail, faxes, emails, and other correspondence in a timely manner.

Responsible for supporting and representing Buckner at special events, activities and other assigned functions.

Maintain petty cash fund in accordance with established policies and procedures.

Maintain compliance with all Buckner policies, procedures, and requirements. Maintain knowledge of and compliance with all state and federal laws and regulatory requirements.

Manage program resources to ensure they are used efficiently and appropriately aligned with approved business objectives.

Responsible for supporting and representing Buckner at special events, activities, and other assigned functions.

Attend and participate in meetings and training as required; facilitate meetings regularly as define by the communication framework and training as required.

Develop emerging leadership through professional growth and development.

Work successfully as a part of a team and responsible for developing and maintaining strong working relationships with co-workers.

Perform special assignments, projects, and other duties as required.

Requires understanding and ability to use simple arithmetic and grammar with accuracy. Equivalent to knowledge normally acquired through the completion of four years of high school. Requires ability to understand and carry out detailed oral and written instructions. High school…