Administrative Assistant

This position serves as a key support role within the Business Development organization, providing administrative coordination and operational support for business activities in the Midland, Texas region.

• Prepare quotes for the BD team when requested.
• Manage and monitor approval workflows within the Open Ticket platform.
• Track outstanding approvals and proactively follow up with customers, operators, and internal stakeholders to obtain timely ticket approvals.
• Identify and escalation aging approvals or billing delays to appropriate management personnel.
• Generate reports and provide updates regarding approval backlogs, aging tickets, and workflow performance metrics.
• Support continuous improvement initiatives aimed at reducing approval cycle times and improving billing efficiency.
• Serve as the primary administrative contact and provide administrative support to multiple business units operating within the Permian region.
• Coordinate office communications, scheduling, meetings, and visitor management.
• Maintain office supplies, equipment, and general office organization.
• Assist with preparing presentations, reports, spreadsheets, correspondence, and business documents.
• Support event planning, customer meetings, employee gatherings, and regional business development activities.
• Manage incoming calls, emails, and inquiries, directing communications to appropriate personnel.
• Assist with travel arrangements, expense reporting, and other administrative functions as needed.
• Maintain confidential business and employee info within the Geo-Market.

• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong customer service orientation and professional demeanor.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to analyze workflow data and identify opportunities for process improvement.
• Ability to build productive relationships with customers, operators, and internal stakeholders.
• Strong problem-solving and follow-up skills.

• Medical, Dental, and Vision
• Matching 401(k) Plan
• Personal Time Off (PTO)
• 100% Company paid Short-term Disability, Long-term Disability, Employee Assistance Plan (EAP), and Basic Life Insurance.

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