Administrative Assistant Applied Technology

Job Location:

Main Campus - MIDLAND, TX 79705, Position Type:
Full Time, Salary Range: $39,820.00 - $40,417.00 Salary/year, Administrative Assistant Applied Technology

Midland College | Midland, Texas

The Division Secretary will work with the Dean to manage the varied tasks of the division. The Secretary will supervise clerical and student office help, maintain all budget transactions, create Personnel Status Forms (PSF), organize and monitor web page for updates and accuracy, and provide information to the public about the division course offerings. The Secretary will be responsible for the day-to-day management of the office.

The Secretary will maintain all data relevant to the programs in the division.

Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

• YES
  - We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.
• STUDENTS
  - Student success is at the center of every decision we make.
• ACT
  - We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

• A leadership team committed to action, collaboration, and continuous improvement.
• A Board of Trustees that values stewardship, innovation, and long-term vision.
• A community that believes deeply in the power of education to create opportunities.
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

• Coordinates Dean's schedule, sets up appointments, answers telephone, processes work requests and manages correspondence
• Corresponds and interacts with Midland College programs, departments, counseling, and administration to relate or share relevant information concerning each department within the division
• Compiles data for all reporting purposes for the division
• Develops, inputs, and proofreads dual enrollment schedule and maintains changes as needed
• Develops and maintains Faculty Qualifications Summaries
• Manages purchasing, inputs requisitions, manages and reconciles the budget and oversees the ordering and stocking of all necessary materials and equipment for each department within the division and any current grants
• Maintains timesheets and leave requests, reviews transmittals, enters payroll data, works with department/program chairs and staff to review timesheets if needed
• Coordinates, assists, and supervises multiple activities within the division and college, i.e.: division meetings, advisory meetings, and recruitment
• Compiles and maintains grant files
• Disseminates division program information to students as needed
  
  Maintains articulation/contractual agreements
• Supervises clerical and faculty pool office help
• Coordinates all hiring procedures for part-time personnel and faculty, i.e.; applications, background checks, required documentation and develops PSF
• Coordinates and schedules full-time faculty and staff interviews and serves on the interview committee as needed
• Maintains and monitors syllabi for accuracy
• Liaison with the main campus for the Advanced Technology Center and Cogdell training center
• Coordinates all necessary…