Accounts Payable & Settlements Specialist

Review, verify, code, and process a high volume of corporate supplier invoices, purchase orders, and employee expense claims.

Prepare, verify, and execute finalized settlement statements for Consignors following auction closures, ensuring clear-title parameters.

Execute core operational duties:
Supplier Payments, Expense Claims, Credit Card Processing, Tax (BAS), Bank Fees tracking, Supplier/Lease Queries, and Intercompany Payments.

Manage end-to-end Consignor Settlements, Profit Share Settlements, Inventory Purchase disbursements, and approved financial Advances.

Upload post-auction sale data relating to consignors and compile comprehensive pre- and post-auction financial reporting.

Process specialized transactions including intercompany payments, leases, rental/lease schedules, and holdback transactions.

Apply purchase limits, audit authorizations, and verify that all outlays conform to strict corporate authorization matrices and SOX controls.

Investigate and resolve unpaid or late corporate invoices, while independently reconciling discrepancies on consignment files in collaboration with Sales and Operations.

Confirm and maintain verified bank details for all corporate suppliers and auction consignors, working closely with Supplier Maintenance.

Execute daily payment runs, electronic funds transfers (EFT), BPay, corporate credit card clearing, and complex foreign currency wire payments.

Perform crucial month-end reconciliation tasks: AP Sub-ledger to General Ledger matching and Bank and Trust Reconciliations.

Provide top-tier customer service to creditors, vendors, lienholders (banks/governments), and internal divisions.

Support internal and external auditors during testing walk-throughs by preparing sample work papers and reconciliations.

Experience:

2+ years' transactional experience directly spanning Accounts Payable and/or professional Settlements/Disbursements in high-volume environments.

Education:

High school Diploma required.  Finance studies would be looked upon favorably.

Systems:
Experience working with ERP systems (Oracle preferred) and AP Automation platforms is highly regarded. Proficiency in MS Office package is required.

Technical

Skills:

Intermediate Excel skills (pivot tables, V-lookups, handling complex sheets) and multi-currency transaction handling are distinct advantages.

Core Attributes: A keen eye for detail, precise mathematical aptitude, exceptional time-management under pressure, and a strong work ethic.

Interpersonal Dynamics:
Demonstrated ability to collaborate fluidly with multi-departmental contacts (Sales, Ops, Legal, Controllership) and external parties (Creditors, Lienholders).Accounts Payable Processing (High-volume invoices, POs, expenses, credit cards, bank fees, AGIS intercompany, PN leases

Discrepancy Investigation, Adherence to Audit/SOX Controls & Limits Consignor Settlements & Disbursements (Settlement statements, profit share, advances, inventory, sales upload, holdbacks)
Month-End Close, Reporting, Sub-ledger, Bank & Trust Reconciliations Stakeholder Relations & Customer Service (Vendors, Consignors, Lienholders, Sales/Ops teams)
Full time Posting Date: