Commissioners Admin Assistant

Maintains County Commissioners calendar; writes resolutions and proclamations for the Commissioners Court; attends and records all Commissioners Court meetings.

• Attends all Commissioners Court meetings.
• Returns phone calls in a timely manner.
• Assists the County Commissioners with department budget.
• Responsible for establishing and maintaining a cordial relationship with the public and other government entities.
• May be needed to work after hours (past 5 pm) for public meetings and special projects.
• Demonstrates effective knowledge of community leadership and the workings of local, municipal, and state government.
• The utmost discretion is required in performing job duties, especially confidentiality on sensitive county matters.
• Advanced communication skills are required to perform job duties.
• Strong social media management skills, updating and communicating precinct updates to the public.
• Willingness and ability to provide support, and receive training, for grant-related initiatives.
• Advance the profiles of Midland County by securing competitive grant funding (preferred).
• Maintain, monitor, and execute all reporting requirements for grants, including writing interim and final narrative reports in consultation with the project lead (preferred).
• Serve as project coordinator, as needed, for specific initiatives funded by foundation and grant agencies (preferred).
• Assist the County Commissioner’s with special projects.
• Attends meetings in lieu of the County Commissioners
• Assists the public over the phone and in person by providing them with helpful information and directing them to the proper department.
• Writes resolutions and proclamations for the Commissioners.
• Drafts and distributes memos, emails, and correspondence from the Commissioners, as needed.
• Prepares requisition for purchase orders and maintains inventory for the Commissioners.
• Coordinates and documents all meetings with outside consultants. Maintains records of decisions and provides needed documentation.
• In accordance with county personnel policies written notice must be provided for time off.
• Work expectation is from 8:00am to 5:00pm, Monday through Friday, with one hour for lunch (12:00-1:00pm).
• Notarizes documents as needed for the Commissioners. Attends training seminars on notary law periodically.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree plus at least two years of experience; or high school diploma or its equivalent, plus at least six years’ experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Must be able to obtain and keep Notary Public certification. Must have valid Texas driver’s license, provide proof of insurance, and have adequate transportation.

Personnel practices and procedures; standard office practices and procedures; open government and public information requests; and county government operations and offices, including the court system.

Grant writing and government or non-profit experience highly preferred, but not required.

Operate computer programs such as Microsoft Office; ability to adapt to new computer programs; ability to utilize the internet for research; read, analyze and interpret County policies and procedures; read, analyze and interpret laws and codes; draft, edit and proofread correspondence and other documents; communicate effectively in person and over the phone; prioritize tasks to be performed and assigned; perform basic mathematical functions;

operate office equipment such as copy machine, fax machine, telephone system and calculator; answer the telephone, retrieve voicemail messages and transfer calls; and establish and maintain effective working relationships with co-workers, county employees, the general public and the media.