Oncology Data Abstractor

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Summary

This position provides technical expertise in coordinating cancer program activities to meet guidelines established by the American College of Surgeons (ACoS) for approved programs. Plans, organizes, controls and evaluates tumor registry activities. Collects demographic, site, histological, diagnostic, staging and treatment data on each eligible cancer case according to ACoS guidelines. Maintains follow-up on all eligible analytic cases. Collects, calculates, analyzes, interprets and presents numerical data related to cancer and applies legal and ethical perspectives for the control and use of registry data.

This position in addition to the routine responsibilities listed is a member of the Cancer Committee and Breast Health Leadership Team and provides input and support to the Breast Health Program.

Summary

This position provides technical expertise in coordinating cancer program activities to meet guidelines established by the American College of Surgeons (ACoS) for approved programs. Plans, organizes, controls and evaluates tumor registry activities. Collects demographic, site, histological, diagnostic, staging and treatment data on each eligible cancer case according to ACoS guidelines. Maintains follow-up on all eligible analytic cases. Collects, calculates, analyzes, interprets and presents numerical data related to cancer and applies legal and ethical perspectives for the control and use of registry data.

This position in addition to the routine responsibilities listed is a member of the Cancer Committee and Breast Health Leadership Team and provides input and support to the Breast Health Program.

Responsibilities

• (25%)
  * Performs studies utilizing oncology data for physicians, administration and American College of Surgeons. Assembles and disseminates data collected for studies as requested or required by the Cancer Committee, physicians, the American College of Surgeons, and other sources. This includes development, design and submission of data for Pardee Cancer Center Annual Report.
• (25%)
  * Abstracting Records accurately and consistently core data (patient identification, diagnosis code, histology, behavior, differentiation, diagnosis, treatment and Surveillance, Epidemiology, and End Results (SEER), collaborative and American Joint Committee on Cancer (AJCC) staging) as regulated by the American College of Surgeons on each patient to be included in the registry. Maintains accuracy rate of greater than 90%.
• (20%)
  * Coordinates weekly cancer conferences (a.k.a. tumor boards) including gathering patient information for presentation, coordination of meeting room and food, keeping records of patients presented and attendance of physicians and ancillary staff that attend. Makes sure maintains compliance with requirements of ACoS regarding attendance, discussion of guidelines, staging and concordance with types/sites of cases presented.
• (10%)
  * Patient Follow up. Obtains annual information about the current health of each eligible analytical patient from hospital admissions, physicians, other registrars, departments of vital records, the patients and their families, and various other sources.
• (10%)
  * Case Finding. Reviews pathology reports, radiation oncology logs, the master patient index, and other sources for identification of cases to be abstracted by the tumor registry.
• (10%)
  * Data Submission. Notifies the State of Michigan, ACoS and National Cancer Database of each newly diagnosed cancer, as required.

Other Duties And Responsibilities

Assures hospital-wide compliance with American College of Surgeons standards.

Utilizes clinical knowledge to interact with physicians and other medical personnel on a frequent basis.

Organize and staff cancer conferences.

Records attendance for continuing medical education (CME) credit. Organize and staff cancer committee meetings.

Prepares and distributes minutes. Monitors registry equipment to ensure that it is up to date and in proper working order.

Monitors supplies to ensure that the department is properly supplied.

Monitors and adjusts work-flow in the registry to ensure compliance with ACoS standards.

Develops and performs quality assurance activities in the registry, which includes auditing abstracts and developing edit checks.

Develops studies to review and evaluate health care services related to cancer at the Medical Center.

Develops and maintains policies and procedures as related to tumor registry functions.

Establishes and maintains relationships with medical staff, administration, other allied personnel, the American College of Surgeons, State of Michigan Oncology Data Abstractors, American Cancer Society and others.

Applies legal and ethical principles, policies, regulations and standards for the control and use of…