Accounts Receivable Specialist; ETM

Benefits

• 401(k)
• Dental insurance
• Paid time off
• Vision insurance

The Accounts Receivable Specialist is responsible for managing customer payments, including check deposits and credit card transactions, while maintaining accurate financial records and ensuring timely reconciliation of accounts. This role emphasizes the accurate application of payments, daily reconciliation of banking activity, and strong attention to detail. The AR Specialist also supports billing, collections, and monthend reporting to help maintain healthy cash flow.

• Process and record daily customer payments, including preparing and depositing checks, ACH, and wire transfers.
• Reconcile credit card transactions to ensure accuracy between bank statements, merchant accounts, and company records.
• Post and apply all payments to customer accounts, resolving any discrepancies promptly.
• Monitor accounts receivable aging reports and follow up on past-due accounts as needed.
• Assist with preparing and distributing customer invoices in accordance with company policies and contract terms.
• Research and resolve payment issues, chargebacks, or billing discrepancies in coordination with customers and internal teams.
• Perform daily, weekly, and monthly reconciliations of cash receipts, credit card activity, and AR subledger to the general ledger.
• Generate AR and payment reports for management, highlighting outstanding balances and collection status.
• Support month-end close processes by reconciling accounts, preparing schedules, and assisting with journal entries.
• Gather and maintain necessary documentation to support lien filings on delinquent accounts.
• Maintain accurate and organized customer payment records and documentation.

• Associate’s degree in Accounting, Finance, or related field preferred; equivalent work experience considered.
• 2+ years of experience in accounts receivable, cash application, or related accounting functions.
• Proficiency with accounting software (e.g., Quick Books, Net Suite, SAP, Oracle, or similar) and Microsoft Excel.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent communication and problem-solving skills.
• Ability to handle sensitive financial information with integrity and confidentiality.

• Experience with credit card reconciliation and merchant account management.
• Familiarity with banking portals and electronic payment systems.
• Knowledge of GAAP and basic accounting principles.