Senior Treasury Administrator

Role

Title:

Senior Treasury Administrator Grade and Salary:
Grade 5, 26,707 - 31,236 per annumFTE and working pattern:
Full-time (35hrs per week);
Open-ended

Reward and Benefits: 28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday). Use our total rewards calculator:   to see the value of benefits provided by Heriot-Watt University.

About our Team The Finance team is one of the University’s Professional Services which supports the University’s delivery of its mission, strategic priorities and business objectives.

On a day-to-day basis, it does this by delivering a range of financial operations, including:

Financial transactional processing in payroll, accounts payable and accounts receivable;

Effective management of the University’s financial resources

Sound management accounting, including ensuring the availability of accurate and timely financial management reporting

Effective operation of the Oracle financial system and Effective and timely delivery of statutory financial  addition, the Finance department also supports the delivery of the University’s strategic plan through effective financial planning; including capital investment planning, project appraisal and identification of sustainable funding streams. Purpose of Role The main functions of the role are to assist in the provision of a timely and accurate banking service.  

This includes finance tasks relating to daily posting of receipts, payments and journals which are input for the matching and balancing of daily bank statements of all HWU bank accounts.  Other processes include transferring of data between online payment platforms and banking systems to Oracle Financials accounting system and processing of payments through the relevant banking systems.  Provide advice and guidance to managers and staff on banking matters and be one of the first points of contact for banking related queries from colleagues across HWU, and external stakeholders.

Key Duties and Responsibilities Daily bank statement transfer to Fusion, posting direct receipt transfers received in the bank, collating and attaching relevant documentation and reconciling transactions for all the University’s bank accounts.
Process all foreign currency payment and sterling requests via  internet banking, allocating the sterling equivalent by creating external transactions in Cash Management within Fusion to the appropriate Business Unit and Account Nominal codes in the General Ledger.

Ensure the automatic upload of files from WPM online payment platform to Fusion occurs and balances to the Realex online daily report each day for posting to student accounts and remitting for tuition and accommodation fees. Liaise with various members of staff at all levels regarding both monies received and outgoing payments.

Facilitate in resolving queries from external stakeholders through various methods of communication.

Drawdown of US loan disbursements from G5 US Government website and ensure allocation of funds to student accounts in a timely and accurate manner in line with US Government regulations.

Manage Heriot Watt Services banking and credit card receipts by maintaining monthly spreadsheets. Provide daily bank statement information to Business Services Oriam to facilitate in reconciling to the daily report from Business Services Oriam and action all related inter account transfers.

Perform monthly bank account reconciliations to General ledger for relevant account nominals.

Assist the Treasury Manager with updating the daily and weekly cashflow documents with daily banking transactions to provide the GCFO with the relevant data on matters of liquidity.

Ensure that payment BACS files are loaded into the payments systems, and exceptions handled promptly.

Assist in the production and implementation of new procedures in Treasury.

Provide financial information to stakeholders when required, ensuring only relevant information is disclosed.

Receive and monitor new requests for the Online Store from various departments, verifying all data to ensure it meets the requirements of the Online Store and Fusion.

Creation of new items for the online store and…