Debtors Clerk

The ideal candidate should possess strong analytical and problem‑solving skills, must have a flair for numbers, and be highly organized. They are looking for a mature individual with a good eye for detail and who can reconcile complex company accounts. Ultimately, a top‑class Debtors Clerk can maximize company profits by efficiently managing its debts.

• Liaise with customers timeously regarding outstanding payments and arrange payment terms.
• Follow up and solve all debtors’ queries timeously to ensure customers are happy.
• Complete the monthly aged analysis and liaise with the Financial Director.
• Complete debtor’s reconciliations and follow up on weekly or monthly payments.
• Capture and allocate payments.
• Request remittance advice, ensuring the payment allocation is done accurately.
• Batch input – discounts, rebates and advertising to be processed on accounts.
• Put the account on credit stop if payment is not received by the 7th of each month and notify the relevant Sales Representative.
• Prepare the Final Letter of Demand within 5 days of the grace period, if the payment is still not received.
• Remove the account from credit stop once payment has been made.
• Email or fax a full general ledger if there is a difference on a customer’s account.
• Request copies of the claim forms from customers.
• Send claim document to the relevant Sales Representative to ensure stock is picked up and send back to be credited.
• Ensure a credit note has been processed correctly and then allocated accordingly.
• Do trade references.
• Scan credit applications onto the system and update customers’ details accordingly.
• Fax or email invoice, pod, credit note or statement on request.
• Ensure all filing and administration are up to date.

• A Matric Certificate (Grade 12).
• 10‑15 Years’ experience in a debtor’s collection office.
• Bookkeeping/Financial tertiary qualifications will be an advantage.
• Knowledge of Kerridge (K8) Software preferable.
• Advanced MS Excel & MS Word knowledge.
• Own Transport ideally.
• Live near Midrand/Centurion.

• Ability to reconcile complex debtors’ accounts.
• Excellent analytical and numerical skills.
• Attention to detail.
• Critical thinker and problem‑solving skills.
• Team player.
• Good time‑management skills.
• Excellent communication skills, especially over the telephone with the sales team and customers.
• Ability to affectively plan your day and prioritize your duties.
• Able to work under pressure and extended hours if necessary.