Goods Received Vouchers; GRV Clerk

Position: Goods Received Vouchers (GRV) Clerk
🌐 Goods Received Vouchers (GRV) Clerk
📍

Location:

Olifantsfontein, Gauteng
🏢 Department: Procurement
💼

Employment Type:

Full-Time
💵 Salary: Market-related, based on experience (R14 000 – R18 000 pm CTC)

Our client is seeking a GRV Clerk to join the company’s Procurement Department. As a GRV Clerk, you will be responsible for the accurate processing, recording, and filing of Goods Received Vouchers (GRVs) and related documentation to ensure timely, auditable receipt of goods and materials into inventory and accounting systems.

The role additionally supports the Procurement Department through consumable purchasing, procurement administration, supplier follow-up, and coordination of company drivers and logistics activities in support of manufacturing and fabrication operations.

KEY RESPONSIBILITIES

• Receive and inspect delivery documentation (waybills, delivery notes, packing lists) and match them to approved purchase orders.
• Create, verify, and post GRVs in the inventory/ERP system promptly and accurately.
• Coordinate with receiving, stores, procurement, finance, and suppliers to resolve quantity, quality, or documentation discrepancies.
• Ensure all delivery notes, job cards, and supporting documents are attached and correctly filed.
• Maintain accurate physical and electronic GRV records in accordance with retention and audit requirements.
• Support stocktakes and audits by providing GRV documentation and discrepancy explanations.
• Generate reports on GRV activity, discrepancies, and ageing of unmatched receipts.
• Escalate unresolved issues to the Manager:
  Procurement for corrective action.

Procurement Support

• Purchase low-value workshop consumables and operational items in line with procurement procedures.
• Obtain quotations where required and follow approved procurement processes.
• Follow up on supplier deliveries and lead times.
• Assist buyers with procurement administration and expediting activities.
• Support supplier communication regarding deliveries, collections, shortages, and documentation.

Logistics Coordination

• Coordinate company drivers, collections, and delivery schedules.
• Ensure all transport and delivery documentation is completed correctly.
• Liaise with suppliers and internal departments regarding urgent collections and deliveries.
• Maintain accurate transport and logistics records.

JOB REQUIREMENTS Qualifications

• National Senior Certificate.
• Diploma/certificate in logistics, supply chain, accounting, or business administration preferred.
• Basic bookkeeping/accounting knowledge desirable.

Experience

• 3-5 years’ experience in GRV processing, inventory/warehouse administration, procurement administration, or accounts payable support preferred.
• Experience in manufacturing/fabrication environments advantageous.
• Exposure to ERP systems and inventory management systems advantageous.
• Exposure to MS Excel required.

WHAT WE OFFER

• Permanent contract, subject to a probation period.
• Competitive monthly cost to company between R 14,000 and R 18,000, depending on experience and qualifications.