Payroll Team Leader

Dis-Chem Pharmacies’ in Midrand has an opportunity available for a Payroll Team Leader to join the Head Office team. The purpose of the role is to effectively supervise and administrate set payroll functions in accordance to Dis-Chem`s business requirements and strategic operations. Maintain employee files and information on the relevant systems and maintain absolute confidentiality thereof.

• Grade 12 – Matric or Senior Certificate and / or a relevant Accounting Qualification
• 5+ years of payroll experience, with 2–3 years in a supervisory or managerial role.

• Supervise all the payroll related activities and ensure all policies and procedures related to payroll activities are adhered to.
• Effectively manage all payroll related changes within Dis-Chem.
• Run Dis-Chem payroll as per standard operating procedures when the Payroll Manager or Payroll Support Administrator is unable to.
• Assist payroll staff with queries and errors on master data.
• Assist payroll staff with leave errors and corrections thereof.
• Ensure KRONOS overtime corrections are given to Payroll Administrators to process.

• Adhere to Dis-Chem payroll policies and standard operating procedures when performing duties.
• Sign off all relevant documentation received from the Recruitment team or Department Managers when loading new employees onto SAP.
• Sign off banking details once loaded.
• Sign off all terminated employees captured on SAP and ensure their salaries are captured according to termination documentation.
• Ensure all job title and department changes are captured when relevant documentation is received, and necessary signatures are present.
• Sign off employee provident fund, medical aid and any other relevant documentation as administrated and captured according to Dis-Chem standard operating procedures.
• Ensure additional payroll payments, garnishees, loans etc. are made as per standard operating procedures when required.

• Assist with generating reports for regions and other relevant stakeholders when required.

• Follow up with stores regarding relevant outstanding or incorrect documents that need to be processed.
• Inform management of any discrepancies regarding systems, documentation or hours worked and act accordingly.
• Assist payroll administrators with any payroll queries they might have and if necessary direct the queries to the relevant people and or management.

• Escalate unresolved problems or concerns to the Payroll Manager to facilitate the problem-solving process.

• If the Payroll Support Administrator is not in, ensure:
  • If there are payments to be processed, ensure to do daily banking, these payments could be ZEFT extract or manual payments.
  • Report for all manual payments is updated as per schedule received from Payroll Support Admin.
  • That cut off times are adhered to, except for emergency payments - these out of normal time payments must be the exception.
  • Supporting documentation for payment to be made must be supplied before batches are approved for payment by Payroll Manager.

• Assist the Payroll team daily for them to perform their functions and duties better, more productively and efficiently.
• Be the second in command in the absence of the Group Payroll Manager.
• Ensure the department receives the necessary support to function optimally on a daily basis.
• Assist the Payroll team with any issues and concerns they might have in a professional and productive manner and refer any unresolved or complex matters to the relevant people.
• Adhere to Dis-Chem policies and procedures regarding staff performance and/ or non-performance including all other Human Resource functions and duties.

• Knowledge on payroll…