Finance Administrator

KEY RESPONSIBILITIES
1. Transactional Finance Processing

• Capture supplier invoices and employee expense claims accurately and timeously.
• Record day-to-day financial transactions in the accounting system.
• Assist with customer invoicing.
• Allocate customer receipts and payments accurately.
• Ensure transactions are supported by the required documentation.
• Maintain accurate and up-to-date financial records.

• Process and maintain supplier invoices and statements.
• Assist with supplier statement reconciliations.
• Match invoices to the appropriate supporting documentation.
• Ensure supplier documentation is complete and accurately recorded.
• Identify and elevate discrepancies to the appropriate senior finance team member.

• Allocate customer payments accurately.
• Raise routine customer invoices where required.
• Maintain accurate debtor records.
• Assist with basic debtor administration and follow-up.
• Escalate discrepancies or more complex queries for review.

• Assist with bank reconciliations.
• Prepare supporting schedules and documentation for review.
• Maintain accurate banking records.
• Assist with cash-related administration.
• Maintain petty cash records where applicable.
• Identify discrepancies and elevate these to the appropriate finance team member.

• Maintain organised and accurate filing of financial documentation.
• Ensure appropriate audit trails are maintained for financial transactions.
• Assist with month-end preparation by compiling reports, reconciliations and supporting information.
• Ensure finance documentation is complete, accurate and compliant with internal procedures.
• Provide administrative support relating to supplier and customer finance processes.
• Assist with invoice processing, payment allocations and record-keeping.
• Gather and submit local compliance documentation to relevant internal and external stakeholders in accordance with established procedures.
• Assist with the preparation of routine financial reports, including:
  • Cash flow reports
  • Revenue reports
  • Debtors reports
  • Reconciliations
  • Supporting financial schedules
• Maintain financial information and records in an accurate and confidential manner.

• Follow established internal finance procedures, controls and deadlines.
• Ensure financial documentation complies with internal requirements.
• Assist with internal and external audits by providing requested documentation and supporting schedules.
• Escalate compliance concerns or discrepancies to senior finance personnel.
• Follow approved policies and procedures rather than independently interpreting regulatory or policy requirements.

• Provide administrative support to the Financial Controller and wider Finance Department.
• Assist with ad hoc finance-related projects and administrative duties as required.
• Support other finance team members during busy reporting, month-end or audit periods.

The Finance Administrator will be expected to contribute to the resolution of routine operational and financial administration matters by:

• Participating actively in discussions relating to problem-solving.
• Considering appropriate alternatives when addressing routine problems.
• Identifying potential impacts on other departments or areas of the business.
• Investigating routine finance queries and discrepancies.
• Escalating complex, unusual or high-risk matters to the appropriate senior team member.

The successful candidate will be expected to:

• Conduct themselves professionally and ethically at all times.
• Comply with all company policies, procedures and internal controls.
• Comply with applicable health, safety, ethical and…