Logistics & Distribution Coordinator

Role Overview

We are looking for a highly organised and detail‑oriented Logistics & Distribution Co‑Ordinator to manage the assembly, stock control and dispatch of specialised testing kits and related components. This role is critical in ensuring kits are prepared accurately, tracked correctly, and delivered on time while meeting regulatory and biospecimen handling standards.

• Grade 12 / Matric (essential)
• 2–3 years experience in logistics, stock control, warehousing, or distribution
• Experience working with stock management or inventory systems
• Proficiency in Microsoft Excel and basic computer systems

• Experience in a laboratory, medical, pharmaceutical or healthcare environment
• Knowledge of FEFO stock rotation and expiry date management
• Experience working with barcoding systems and courier booking platforms
• Understanding of regulatory or biospecimen handling standards

• Order individual kit components from Procurement and Marketing departments
• Assemble Netcells, Genetics and Health kits according to relevant SOPs
• Ensure kits are packaged, labelled and documented in line with regulatory and biospecimen handling requirements
• Generate new kits on the system and accurately capture all required component information
• Print and apply barcodes to newly assembled kits
• Remove old barcodes and re‑label any kits being reused

• Maintain minimum stock levels of kits, components and collection supplies
• Monitor and track stock quantities, forecast demand and reorder supplies timeously
• Ensure shelves are clearly labelled for kits, components and documentation
• Track expiry dates and ensure first‑expiry‑first‑out (FEFO) usage
• Monitor Streck tube stock stored in designated lockers and manage expiry dates closely
• Record expired, returned or damaged kits and update the system accordingly
• Ensure all kits removed from the packing room are signed out for stock accuracy

• Barcode all kits and Streck tubes and record them in the CKM system before dispatch
• Scan all dispatched kits into the tracking spreadsheet and submit daily reports to the Line Manager
• Maintain accurate electronic and physical stock records at all times

• Prepare and print waybills and arrange courier collections
• Dispatch packed and allocated kits in a timely manner
• Handle urgent deliveries and resolve logistics issues as they arise

• Assist with recycling of used packaging materials
• Support general stock control and packing room organisation

• Strong administrative and organisational skills
• Excellent attention to detail and accuracy
• Good time management and ability to meet deadlines
• Effective communication skills
• Problem‑solving ability, especially in time‑sensitive situations
• Ability to follow SOPs and work within regulated environments