Spares Administrator; Refrigeration

Job in Midrand, Gauteng, South Africa

Listing for: HC Recruit

Full Time position
Listed on 2026-07-16

Job specializations:

Supply Chain/Logistics
Procurement / Purchasing, Supply Chain / Intl. Trade, Logistics Coordination, Inventory Control & Analysis

Position: Spares Administrator (Refrigeration

DBN
000321 – Refrigeration Spares Administrator - Midrand

Purpose of the job:
To manage the supply chain, inventory, and administrative workflow of refrigeration replacement components.

Required Qualifications

Matric

Tertirary Qualification – Advantageous

Must have Refrigeration Spares experience

Technical Competencies & Experience:

Inventory Control:
Monitor stock levels of compressors, thermostats, gas, and fan motors to prevent stock-outs.

Conduct routine physical stock counts and reconcile them with ERP or Warehouse Management Systems.

Purchasing & Procurement:
Source spare parts from local and international suppliers.

Process purchase orders, generate Goods Received Vouchers (GRVs), and follow up on outstanding supplier deliveries.

Job Dispatch & Scheduling:
Coordinate with refrigeration technicians and field engineers.

Log breakdown calls, plan routes, and dispatch technicians while ensuring SLAs (Service Level Agreements) are met.

Invoicing & Quoting:
Prepare and distribute quotes for repairs.

Process parts invoices, manage customer credits, and reconcile transactions with financial teams. [

Supplier & Customer Liaison:
Address client queries regarding parts availability and delivery times.

Negotiate pricing with vendors and report backorders or shortages to the Spares Manager

Behavioural Competencies:

First class Communication Skills both verbal and written.

Process-driven and highly organised

Deliver fast, accurate results while maintaining high standards

Excellent time and self management skills

Ability to use initiative and be proactive

Please Note - Should you not hear back from us within the next 2 weeks, please consider your application as unsuccessful.

Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
View / Apply for Jobs
Matching My Jurisdiction