Facilities Administrator

• Security Management, including physical security (guarding, armed escorts etc,) and security systems
• Facilities Management, including maintenance, preventative maintenance, general cleaning and housekeeping
• Large project management for security upgrades
• Large Facilities project management, including costing from multiple sources, identification of futureproof solutions, daily management reporting and feedback
• Management reporting and presentations
• Coordinated supervision of multiple departments and functions
• SHEQ experience, ISO
  9001/14001/45001
• Identifying and providing Internal training
• End to end large project management
• Contractor Management and Compliance
• Experience in management of department and/or functions
• Financial background and experience in reconciliations and budgeting

POSITION: Facilities Administrator

LOCATION: Midrand

REPORTING TO: Div Manager Logistics & SHEQ

Candidate will be responsible for the management of:

• Security (Volsec):
  Operational management of Security Guards on site with constant assessment of professional performance, processes and best practice (Secure and controlled opening, closing and after-hours access). Schedule and attend meetings with standard agenda and minutes.
• Assess output according to adherence to SHEQ and ISO requirements and adherence to Company policies and procedures, and insurance requirements and proposals on enhancements where required. Acting as liaison for security matters. Be the main contact for all security incidents ensuring availability 24/7, meeting at the Facility (on call) if necessary. Collation of daily reporting from Security Guards and immediate escalation to management of any risk, issues, incidents or concerns.
• Security Systems:
  Manage and maintain the physical security systems, i.e. the Electric Fence, Access Control, At the Gate, Security Camera monitoring etc. ensure daily checks and controls always enabling full functionality. Administration of the Access control system, coordinating onboarding and termination as approved and calls logged, assessing and setting up employees according to correct access levels. Validate reports monthly with sign off on all users.
  
  Controlled and approved alarm code allocation and daily automated activation and deactivation.
• Contractors:
  Management of Permanent on-site Contractors. Source Contractors, collate quotes (x3) and provide cost comparisons and proposals when upgrade or maintenance is required. Obtain relevant approvals and manage urgent facilities maintenance projects. Manage Contractors for all renovations and building upgrades ensuring regulatory compliance (OHS, building standards etc.) – where necessary coordinating Risk assessments by engaging OHS Team.
• Facilities:
  Be responsible for general maintenance of the facility including parking bays, the garden, smoking areas, fencing and gate, booms, entrance, guard house etc. with focus in the external areas and all building renovations and upgrades. Daily management of boardrooms (assess bookings and functionality of all areas – electricity, speakers, Audio visual etc. Provide budgeting input on agreed upgrade strategy. Management of ± 3 Employees and Security Guards, coordinate completion of all required Checklists, initiate Self-Assessments and spot checks.
  
  Take ownership of the Bar – stock counts before and after functions, proposed restock orders and coordination of functions resultant from logged calls. Assist in coordination of Occupational Health and Safety evacuations with assessment of reason for alarm activations.
• Reporting:
  Structured Weekly updates, outstanding call input and analysis, input into EXCO on areas in progress, analytical and statistical reporting when required.

• Providing…