Office Assistant

nnovative Fire Solutions is a growing fire protection company dedicated to providing high-quality fire sprinkler, alarm, and life safety solutions. We value professionalism, teamwork, and reliability, and we’re looking for an organized and motivated Office Assistant to support our daily operations.

The Office Assistant plays a key role in keeping our office running smoothly. This is an in-person position
, and the successful candidate is expected to be in the office during regular business hours,
Monday through Friday from 8:00 AM to 4:30 PM
.

• Answer and direct phone calls, emails, and general inquiries
• Assist with scheduling, calendars, and coordinating field crews
• Perform data entry, filing, and document management
• Prepare invoices, purchase orders, and basic reports
• Order materials and supplies for projects and office needs
• Maintain inventory control, including tracking, organizing, and restocking materials
• Maintain office supplies and assist with general office organization
• Support accounting, payroll, and HR tasks as needed
• Provide general administrative support to management and staff
• Occasionally lift and move materials weighing 20–30 pounds

• High school diploma or equivalent (college coursework a plus)
• Previous office or administrative experience preferred
• Strong organizational and time-management skills
• Excellent communication and customer service skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and work independently
• Attention to detail and a positive, professional attitude
• Physically able to lift 20–30 pounds as required

• Competitive pay based on experience
• Stable, team-oriented work environment
• Opportunities for growth within a growing company
• Paid time off and benefits (if applicable)