Administrative and Account Officer Milano

Join Bank Vontobel AG’s Milan Branch at an exciting stage of growth and play a key role in shaping its future operations.

As Administrative & Accounting Officer 100%, you will be the central point of coordination between the Milan Branch, Vontobel’s Finance Hub in Zurich, and external partners, ensuring the seamless delivery of accounting, financial administration, and regulatory activities. Beyond accounting, you will contribute to the branch’s day-to-day operations, supporting client onboarding, client lifecycle management, and reporting processes while working closely with a wide range of internal and external stakeholders.

This is a unique opportunity to combine financial expertise, operational excellence, and stakeholder management in a highly visible role at the heart of Vontobel’s presence in Italy.

What would your role be Accounting & Financial Coordination Act as the main point of contact for accounting-related matters between the Milan Branch, Vontobel Finance Hub in Zurich, and the external Italian accounting service provider

Coordinate and oversee the delivery of local accounting and financial administration activities performed by internal and external stakeholders

Ensure compliance with Italian accounting requirements and alignment with Vontobel’s internal accounting policies and governance framework

Coordinate statutory reporting requirements, financial documentation, and audit-related matters with relevant internal and external parties

Support the preparation and submission of required documentation for regulatory, tax, and audit purposes

Monitor the quality, completeness, and timeliness of accounting-related deliverables provided by external service providers

Branch Operations Support Support the operational setup and day-to-day administration of the Milan Branch Coordinate client onboarding, lifecycle management, documentation, and reporting activities with relevant stakeholders and ensure compliance with internal policies, procedures, and regulatory requirements

Manage administrative processes, including invoices, expenses, vendors, and documentation

Regulatory & Local Authority Coordination Support relations with Italian authorities and external stakeholders

Coordinate responses to regulatory, audit, and advisory requests

Maintain regulatory and administrative documentation

Governance, Controls & Process Management Support branch governance, procedures, and internal controls

Ensure proper documentation, record retention, and regulatory compliance

Identify process improvement opportunities and foster collaboration across Group functions

Stakeholder Management Act as a key contact for administrative, accounting, and operational matters for the Milan Branch Collaborate closely with Finance, Tax, Legal, Compliance, Operations, Risk, HR, and other Group functions

Maintain effective relationships with external accountants, auditors, consultants, and local authorities

What are we looking for?

University degree in Accounting, Finance, Business Administration, or a related field.
8+ years of experience in banking, financial services, accounting coordination, operations, or another regulated environment, including audit experience (ideally 5 years).Strong knowledge of accounting principles, financial administration, banking operations, and administrative processes.

Good understanding of Italian accounting and regulatory requirements; familiarity with client onboarding, KYC/AML, and regulatory documentation is an advantage.

Experience working with external service providers and coordinating cross-functional stakeholders.

Excellent organizational, communication, and stakeholder management skills, with the ability to manage multiple priorities effectively.

Structured, reliable, and solution-oriented professional with a high level of integrity, discretion, and attention to detail.

Proficiency in Microsoft Office applications and banking systems.

Fluency in Italian and English; additional languages are considered an advantage.

What do we offer?

Top Milan location in Corso Giacomo Matteotti All the latest technology to help you excel and advance.

Agile environment in how we think, the way we work and our trust…