Sr. Office Coordinator & Executive Personal Assistant

Sr. Office Coordinator & Executive Personal Assistant   Full-time
Reparto:
Local Head Office
Head Office Department:
Customer Relations - Management
Sr. Office Coordinator & Executive Personal Assistant
We are looking for an  Sr. Office Coordinator & Executive Personal Assistant  to ensure the smooth running of our Milan headquarters and create a welcoming, efficient, and inspiring workplace. Reporting to the Managing Director of Rituals Italy, you will play a key role in office operations, employee engagement, and executive support.
Key responsibilities
Oversee day-to-day office management (reception, mail, deliveries, suppliers, storage, office code of conduct)
Coordinate office services and suppliers (cleaning, couriers, plants, Lyreco, IT equipment, supplies)
Organize internal events and team activities, including monthly Sharing Breakfasts
Assist the Training team (booking facilities, shipping products/supplies, sending invites, preparing reports)
Provide administrative and operational support to the MD (travel, expenses, contract signatures, meeting preparation/notes)
Manage invoices, supplier payment and ensure compliance with procedures
Prepare Executive Committee presentations in English
What we’re looking for
5+ years of experience in a similar role, with strong organizational and multitasking skills
Excellent written and spoken communication in English
Positive, proactive, and collaborative mindset, fostering a great workplace culture
High level of discretion and professionalism in handling sensitive information
Proficient in Microsoft Office, Mac Book environment; accounting knowledge is a plus

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