Administrative assistant

Job Summary The Administrative Assistant supports the team with day‑to‑day administrative and organizational activities. This entry‑level role is an excellent opportunity to gain experience in a structured, international environment, developing core administrative and coordination skills while working under guidance.

Key Responsibilities Support calendar management and assist in scheduling meetings and appointments

Help organize travel arrangements and logistics

Maintain and archive documents (digital and physical)
Assist in preparing basic reports, presentations, and internal documents

Handle routine communications (emails, calls, correspondence)
Support procurement processes (e.g., creating purchase requests, tracking orders)
Assist with expense report preparation and submission

Support the organization of meetings, events, and site visits

Collaborate with internal departments (HR, Finance, Facilities, IT) as needed

Follow company procedures and ensure administrative accuracy

Qualifications

Experience0–2 years of experience in administrative or office support roles. Internship or apprenticeship experience is considered a plus.

Technical Skills Basic to good knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
Willingness to learn corporate tools and systems (e.g., SAP, internal platforms)
Basic organizational and data handling skills

Languages

Fluent Italian Good English (written and spoken)
Soft Skills Good organizational skills and attention to detail

Willingness to learn and grow professionally

Positive attitude and team‑oriented mindset

Good communication skills

Reliability and willingness to follow guidelines

Ability to manage simple tasks with supervision

Salary and Benefits NXP offers an estimated gross annual base salary range for this position in Italy of €26,400 to €36,400. The range is intended as a guideline. Actual compensation may vary based on qualifications, experience, skills, and specific business or organizational needs. The position falls under the applicable National Collective Labour Agreement (Metalmeccanica Industria). The total compensation package may also include additional elements such as annual incentive opportunities and/or equity, along with a competitive benefits package.

Equal Opportunity EmployerNXP is committed to equal pay for equal work and work of equal value and applies fair, consistent and transparent remuneration practices.
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