Administrative assistant

Job Summary  The Administrative Assistant supports the team with day-to-day administrative and organizational activities. This entry-level role is an excellent opportunity to gain experience in a structured, international environment, developing core administrative and coordination skills while working under guidance.

Key Responsibilities   Support calendar management and assist in scheduling meetings and appointments
Help organize travel arrangements and logistics
Maintain and archive documents (digital and physical)
Assist in preparing basic reports, presentations, and internal documents
Handle routine communications (emails, calls, correspondence)
Support procurement processes (e.g., creating purchase requests, tracking orders)
Assist with expense report preparation and submission
Support the organization of meetings, events, and site visits
Collaborate with internal departments (HR, Finance, Facilities, IT) as needed
Follow company procedures and ensure administrative accuracy
Qualifications

Experience:

0–2 years of experience in administrative or office support roles. Internship or apprenticeship experience is considered a plus.
Technical Skills   Basic to good knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
Willingness to learn corporate tools and systems (e.g., SAP, internal platforms)
Basic organizational and data handling skills
Languages   Fluent Italian
Good English (written and spoken)
Soft Skills   Good organizational skills and attention to detail
Willingness to learn and grow professionally
Positive attitude and team-oriented mindset
Good communication skills
Reliability and willingness to follow guidelines
Ability to manage simple tasks with supervision
EEO Statement  NXP is committed to equal pay for equal work and work of equal value and applies fair, consistent and transparent remuneration practices.
Compensation  As of the date of this posting, the estimated gross annual base salary range for this position in Italy is between 26,400 € and 36,400 € annually. This range is intended as a guideline. Actual compensation may vary based on qualifications, experience, skills, and specific business or organizational needs.
This position falls under the applicable National Collective Labour Agreement (Metalmeccanica Industria). Where relevant, the total compensation package may also include additional elements such as annual incentive opportunities and/or equity, along with a competitive benefits package.

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