Office Admin

Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands‑on, problem‑solving individual who can thrive in a fast‑paced, highly collaborative international environment.

What You'll Do:
Office Operations & Cross-Office Coordination

Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania.

Ensure the smooth running of the work spaces and support the operational needs of the local teams.

Collaborate with landlords, facility managers, and external vendors on routine and special maintenance.

Vendor & Facility Management

Manage relationships with suppliers, technicians, and general services.

Monitor service calls, contract deadlines, and the quality of services provided.

Ensure high standards for the workplace and the office experience.

Procurement & Office Supplies

Manage orders and procurement for office supplies, consumables, catering, and other office-related services.

Optimize costs, timelines, and purchasing processes.

Administrative & Accounting Support

Provide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners.

Manage administrative systems and company documentation.

Provide support for electronic data processing and the monitoring of administrative activities.

Event & Operational Support

Support the PR & Communications team in coordinating vendors and organizational activities related to events, in-person meetings, and other corporate initiatives.

Design flyers, social media posts, posters, etc., for large and small events.

Continuous update of the PnP Italy master deck.

Maintain updated and organized drives.

What We're Looking For:

Previous experience in administrative and/or accounting roles.

Excellent knowledge of English, both written and spoken.

Strong sense of responsibility, proactivity, and initiative.

Excellent organizational and problem-solving skills.

Excellent interpersonal and communication skills in managing internal and external stakeholders.

Ability to work in a dynamic and international environment.

Good knowledge of Microsoft Office / Google Workspace.

Nice to Have:

Experience in international settings, startups, or innovative environments.

Familiarity with ERP systems or digital administrative platforms.

Why Join Us:
Plug and Play Tech Center is one of the world’s most dynamic innovation ecosystems, working in close collaboration with startups, corporations, and international investors. We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.

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